HR Assistant

Job description
A newly created role in the context of steady UK office expansion, the HR Assistant will be joining a team of 6 HR professionals (3 in Paris, 2 in London including you, 1 in Luxembourg). Their main remit will be to provide a comprehensive, proactive and customer-focused HR service to our colleagues in London (c. 55 employees).

Key Responsibilities
• To provide best in class HR administrative and recruitment support to the HR team and our current and prospective employees
• Recruitment – assist with the recruitment process, contacting candidates directly (when using a direct method of hiring), scheduling interviews, organising assessments, collating feedback from managers.
• Benefits – provide support to administer the employee benefit schemes (adding / removing employees, updating literature)
• Training – ensure all training records are kept up to date in our HR system, checking training invoices and keeping a track of YTD training expenditure.
• Submit background checks on new hires.
• Documentation – support the HR Manager to update Staff Handbook and Contracts of Employment as necessary to ensure compliance with UK employment law.
• Reporting - manage and produce a variety of reports as required (remuneration, attendance, absence).
• Ensure the HR database is up to date and all internal files are accurate.
• Ensure all HR related invoices are sent to our external provider in a timely manner and follow up with any payment queries with relevant parties.
• Inductions – organise our employee induction days in Paris and London by scheduling the presentations, booking meeting rooms, preparing the documentation etc.
• Provide ad-hoc admin support to the HR Manager on a variety of projects both at local and group level).

Profile And Skills Required
• Minimum 6 months professional experience in an admin role.
• Strong enthusiasm for administrative tasks and a desire to learn
• Excellent organizational skills
• Experience of working within Financial Services would be advantageous.
• Strong Word, Excel, and PowerPoint skills
• Ability to prioritise tasks and meet deadlines.
• Excellent communication and collaboration skills
• Excellent attention to detail
• Ability to remain calm under pressure.
• Flexible and adaptable to business and team demands.
• French language skills considered a plus.