Job Description
Qualifications
Experience with administering the FMLA process
Understanding of federal/state employment/labor law
Proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook
Must be willing to work during the busy times of the year
Data analysis skills
Project & process management skills
Ability to identify and incorporate opportunities for process improvement
Strong oral and written communication
Ability to collaborate and work cross-functionally
High level of discretion and protection of personal data
Customer oriented
Task oriented
Sense of urgency while maintaining attention to detail
Stress tolerance/Succeed in a fast-paced environment
Self-motivated/Ambitious
Being open minded and willing to adapt
Accepts and supports change
Benefits
Hourly Rate Range: $30.00 - $3+.00/hour
Benefit offerings include medical, dental, vision, FSA, HSA, and short-term and long term disability insurance, and 401K plan
It also includes a comprehensive paid time off program
Responsibilities
The HR Coordinator provides general support to the HR team
In addition, the HR Coordinator will manage the onboarding of new full-time hires (including New Hire Orientation), employees LOA requests, assist with preparation of data for annual HR processes (e.g., performance management), internal auditing of HR system and other ad hoc requests
The HR Coordinator is also the first point of contact for general employee questions and manages HR mailbox
HR Operations Support
Onboarding
Prepare new hires for Day 1 with welcome kits and onboarding materials
Schedule and conduct New Hire Orientation
Manages and tracks administration of leave of absence and disability process, including worker’s compensation
Assist with leave of absence process communications to individual employees, including FMLA and salary protection benefits
Works with Lincoln Financial on Intermittent and Continuous leaves
Notify Managers of leave status
Provide instruction to employees on leave tracking requirements
Monitor employee leave status, notify payroll of status and update HRIS
Process leave of absence paperwork and forward to third party administrator
Data Management.
Update and organize team folders/files/archives
Creates and maintains employee personnel files/e-files including I-+ records
Conducts annual audits (compliance/HRIS/etc.)
HR Team and Employee Support
Monitor and respond to HR Mailbox emails, chats, etc
Provides additional administrative support to HR team as requested
Prepare meeting materials including All Hands Town Hall
Job description
A Hybrid HR Coordinator position in Mountain View, CA is available courtesy of Akkodis. This position is initially a contract position but with a good chance of converting to Full Time/Salaried/Direct Hire status.
• Hourly Rate Range: $30.00 - $3+.00/hour
• Location: Santa Clara, CA (Hybrid)
• Type:Contract with strong potential to covert to Full Time/Salaried/Direct Hire status.
The HR Coordinator provides general support to the HR team. In addition, the HR Coordinator will manage the onboarding of new full-time hires (including New Hire Orientation), employees LOA requests, assist with preparation of data for annual HR processes (e.g., performance management), internal auditing of HR system and other ad hoc requests. The HR Coordinator is also the first point of contact for general employee questions and manages HR mailbox.
Responsibilities:
• HR Operations Support
• Onboarding.
o Prepare new hires for Day 1 with welcome kits and onboarding materials.
o Schedule and conduct New Hire Orientation.
• Manages and tracks administration of leave of absence and disability process, including worker’s compensation.
o Assist with leave of absence process communications to individual employees, including FMLA and salary protection benefits.
o Works with Lincoln Financial on Intermittent and Continuous leaves.
o Notify Managers of leave status.
o Provide instruction to employees on leave tracking requirements.
o Monitor employee leave status, notify payroll of status and update HRIS.
o Process leave of absence paperwork and forward to third party administrator.
• Data Management..
o Update and organize team folders/files/archives.
o Creates and maintains employee personnel files/e-files including I-+ records.
o Conducts annual audits (compliance/HRIS/etc.).
• HR Team and Employee Support.
o Monitor and respond to HR Mailbox emails, chats, etc.
o Provides additional administrative support to HR team as requested.
o Prepare meeting materials including All Hands Town Hall.
Required Skills:
• Experience with administering the FMLA process.
• Understanding of federal/state employment/labor law.
• Proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook.
• Must be willing to work during the busy times of the year.
General Skills:
• Data analysis skills.
• Project & process management skills.
• Ability to identify and incorporate opportunities for process improvement.
• Strong oral and written communication.
• Ability to collaborate and work cross-functionally.
• High level of discretion and protection of personal data.
• Customer oriented.
• Task oriented.
• Sense of urgency while maintaining attention to detail.
• Stress tolerance/Succeed in a fast-paced environment
• Self-motivated/Ambitious.
• Being open minded and willing to adapt.
• Accepts and supports change.
Desired:
• HRIS systems.
• ADP Workforce Now experience.
• Human Resources general policies and practices.
Equal Opportunity Employer/Veterans/Disabled.
Benefit offerings include medical, dental, vision, FSA, HSA, and short-term and long term disability insurance, and 401K plan. It also includes a comprehensive paid time off program.
Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client.
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.modis.com/en-us/candidate-privacy/
