HR Coordinator |Ops|

Overview:
Title: Human Resources Coordinator
Company/Location: Omnicom Health Group US.
Will require at least a 4 hour overlap from US hours (8 am - 5 pm EST)and up to a full day overlap with India time
Department/Discipline: Human Resources

Overview:
The Human Resources Coordinator will function as an Onboarding/Offboarding Coordinator for the US-based Omnicom Health Group (OHG) companies. This is the first point of contact for all new hires to the OHG network. This role will partner with all functions of the broader HR team to timely complete all onboarding steps for employees and freelancers joining the OHG network.

Responsibilities include, but not limited to:

Work with the Talent Acquisition team on the following:
Update applicant status in iCims (applicant tracking system)
Ensure new hire paperwork has been completed in iCims portal
Complete SharePoint entries for all new hires
Initiate background check process
When applicable, initiate reference checks for new hires
Send weekly report to each business unit listing all active freelancers and confirm end date

Partner with the Human Resources Business Partner team on the following:
Send communication to hiring managers on new hires who will be joining each week
Facilitate communication with new hires on the onboarding process and answer questions
Create and distribute Microsoft Planner Boards for all new hires
Collect & file resignation letters
Send emails with exit information

Assist the Benefits team with the following tasks:
Send and track weekly Affordable Care Act (ACA) e-mail
Assist with audits as needed
Conduct termination calculations (e.g., vacation payout)
Complete an agency transfer form when necessary

Work with the HR Operations team on completing the following:
Pull, analyze, and provide reports from HRIS system
Perform manager changes within HRIS system
Audit and upload new hire forms
Provide directions and assistance in accessing key HR tools and resources
Enter hires and terms into SharePoint
Troubleshoot payroll issues
People Doc filing

Other responsibilities
Monitor and provide responses to the Ask HR channel in Microsoft Teams
Audit and update Ask HR channel with updated forms and documents as necessary
Work on other HR projects as assigned

Qualifications and Experience:
Ability to multi-task in complex working environment with accuracy and proficiency.
High degree of confidently and attention to detail.
Strong verbal, written and customer service communication skills.
Interest in learning company policy, employment law, and audit practices.
Proficiency in Microsoft Office Suite.
Knowledge of various HR tools and systems - i.e SuccessFactors and iCIMS is preferred, but not required.
At least 1 year of experience (or relevant internship experience) in an administrative role in a fast-paced, collaborative working environment.
College degree preferred but not required.