HR Engagement Specialist & Office Coordinator

Job Title: HR Engagement Specialist & Office Coordinator

Location: HSR Layout, Bangalore

Work Schedule: 5 Days a Week (Monday to Friday)

Timings: 10:00 AM - 7:00 PM

Role Overview:

We are seeking a passionate and experienced HR Engagement Specialist & Office Coordinator to join our team in Bangalore. This dynamic role combines HR engagement responsibilities with office coordination and travel management, ensuring a vibrant and well-organized work environment. The ideal candidate will have at least 4 years of experience in HR engagement, office administration, and travel desk coordination, with a preference for candidates experienced in SaaS or product-based companies.

Key Responsibilities:

HR Engagement & Employee Experience:
• Plan and execute employee engagement initiatives, weekly company events, and celebrations to foster a positive and collaborative workplace culture.
• Coordinate employee onboarding, relocations, and background verification processes.
• Distribute and manage Sodexo coupons, ensuring timely allocation to employees.
• Develop and update HR policies related to employee engagement, travel, and office administration.
• Serve as the first point of contact for employee queries, ensuring quick and effective resolution.

Office Coordination:
• Oversee day-to-day office operations, ensuring a clean, professional, and efficient workspace.
• Maintain and replenish office supplies, including managing evening snacks for employees.
• Ensure the office environment reflects a high standard of organization and professionalism.

Travel Desk Management:
• Plan and manage employee travel arrangements, including flight bookings, visa processing, and hotel reservations.
• Monitor and ensure compliance with travel budgets, providing regular reports to relevant departments.
• Build and maintain strong relationships with travel and accommodation vendors to ensure seamless travel arrangements.

Reporting & Administration:
• Create and maintain detailed reports of office, travel, and HR activities for review and analysis.
• Collaborate with vendors to ensure smooth delivery of services and supplies.

Skills & Qualifications:
• Education: Bachelor’s degree in HR, Business Administration, or a related field.
• Experience: Minimum 4 years of experience in HR engagement, office administration, and travel coordination. Experience in a SaaS or product-based company is a plus.
• Skills:
• Exceptional interpersonal and communication skills; a “people’s person” who thrives on engaging with employees and stakeholders.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite and report creation.
• Demonstrated ability to manage vendors and build strong professional relationships.

Why Join Us?
• Be at the heart of creating a vibrant and engaging workplace culture.
• Contribute to the growth and efficiency of a fast-paced, dynamic organization.
• Enjoy the opportunity to build meaningful relationships while making a tangible impact.

If you’re an energetic, proactive professional with a passion for employee engagement and operational excellence, we’d love to hear from you!