Job Description
Job description
Position Summary
SPJ Piping Corp., a leading mechanical piping contractor, is seeking an HR & Office Administrator to oversee
human resources, payroll, compliance, and office operations. This role will serve as the central hub for
employee relations, payroll administration, regulatory compliance, and audit preparation. The ideal candidate
will be highly organized, detail-oriented, and capable of managing multi-state payroll and compliance
requirements in a unionized environment.
Key Responsibilities
Human Resources & Employee Relations
Manage HR operations, including onboarding, benefits, personnel files, and employee relations.
Ensure compliance with federal, state, and local employment laws, including FLSA, ADA, EEO, and
union requirements.
Support leadership with labor relations matters, contract compliance, and workplace policy
interpretation.
Payroll & HRIS Administration
Process multi-state payroll through ADP RUN, including prevailing wage and union-certified payroll
reporting.
Reconcile payroll discrepancies, manage wage garnishments, and ensure accurate tax filings (941s,
NYS-45, PFL/DBL).
Coordinate with project teams to manage OCIP/CCIP payroll adjustments and certified payroll
submissions.
Audit Management & Compliance
Serve as primary point of contact for audits from insurance carriers, regulatory agencies, and project
owners.
Prepare documentation packages including payroll registers, tax filings, and certified payroll reports.
Maintain compliance with tax registrations and labor reporting across multiple states.
Vendor & Financial Administration
Track and reconcile invoices, ensuring accurate job coding and financial record-keeping.
Work with vendors, attorneys, and auditors to resolve disputes and maintain compliance.
Support multi-entity operations (SPJ Piping Corp. and Hi-Tech Consulting LLC).
Office & Process Management
Develop and maintain office systems and process documentation for payroll, audits, and HR
administration.
Support leadership with compliance, reporting, and administrative needs.
Ensure efficient office operations and effective communication across departments.
Qualifications
3+ years of experience in payroll/office administration (construction/union environment preferred).
Strong knowledge of multi-state payroll processing, certified payrolls, and prevailing wage compliance.
Experience with ADP RUN or similar HRIS/payroll platforms.
Familiarity with union labor law and public project compliance a plus.
Excellent organizational, documentation, and problem-solving skills.
Ability to manage sensitive information with discretion.
MUST have NOTARY license
Job Type: Full-time
Pay: $28.00 - $31.00 per hour
Expected hours: 35 per week
Benefits:
• Health insurance
• Paid time off
