Human Resource and Administration Associate

Key Responsibilities

HR Coordination
• Initiate background checks for US employees as part of the onboarding process.
• Manage employee insurance enrolments and updates, ensuring timely inclusion and exclusion of benefits.
• Maintain accurate records of employee benefits and insurance changes in coordination with the HR team.
• Coordination for H1B Visa processing.

Employee Travel and Accommodation
• Coordinate guest house stay arrangements for employees traveling to the US, ensuring comfort and compliance with firm policies.
• Manage logistics related to travel and accommodation for employees, including booking and handling any special requests.

Payroll Management
• Process payroll for US employees, ensuring accuracy and timely submission of payroll data.
• Work closely with the finance team to reconcile payroll information and resolve any discrepancies.

Payroll and Benefit Portal Management
• Act as the primary liaison for managing employee records on the payroll portal, ensuring all data remains current and accurate.
• Oversee the onboarding and offboarding processes for employees on the platform, including tasks related to payroll, benefits, and compliance documentation.
• Address employee inquiries regarding the payroll portal and escalate any technical issues to the appropriate support teams.

Administrative Support
• Provide administrative assistance to the US team as needed, including handling confidential documents, scheduling meetings, and managing internal communications.
• Assist in preparing reports, maintaining records, and ensuring compliance with firm policies.
• Ensure all employee data, background check results, and insurance inclusions comply with relevant regulations.