International Events Coordinator

Event Planning & Execution

The Global Tourism Specialist is responsible for planning, coordinating, and executing international and domestic MICE events, ensuring alignment with client expectations and budgets. This role emphasizes building a strong network of hoteliers, international and domestic vendors, and suppliers, negotiating competitive agreements, and ensuring seamless delivery of high-quality events for clients.

Key Responsibilities
• Develop and implement event strategies that meet client objectives and budget requirements.
• Collaborate with cross-functional teams to deliver customized itineraries and event programs.
• Manage on-ground operations for international and domestic events, ensuring smooth execution and client satisfaction.
• Oversee risk management for international and domestic travel and event logistics, ensuring compliance with safety protocols and regulations.
• Provide regular status updates and detailed reports to senior management and clients.

Vendor Management & Negotiation
• Develop and maintain a strong network of international and domestic suppliers, including hotels, DMCs, transport companies, and event service providers.
• Negotiate competitive rates, value-added benefits, and exclusive terms with international and domestic vendors.
• Establish long-term partnerships with reliable suppliers to ensure consistent quality and support.
• Conduct periodic performance evaluations of vendors and update the preferred supplier database.

Client Relationship Management
• Act as the main point of contact for international and domestic MICE clients, providing expert guidance and support.
• Present customized proposals that align with client objectives, ensuring a high level of personalization and innovation.
• Address client concerns and provide prompt resolutions to ensure customer satisfaction and repeat business.

Financial Management & Analysis
• Develop and manage budgets for international and domestic MICE projects, ensuring profitability and cost control.
• Monitor financial aspects of contracts, ensuring alignment with revenue and margin goals.
• Prepare detailed post-event financial reports, analyzing variances and areas for improvement.