JD - Tender and Proposal Executive – Technology/Software Projects

Job description
Company: Web Spiders Group (SpiderX AI)

Job Title: Tender and Proposal Executive – Technology/Software Projects

Location: Kolkata, India

Job Experience: 2 to 5 years

CTC Range: 4 - 6 LPA

About Web Spiders Group:

Web Spiders Group (WS) is an award-winning & AI-led software and digital services company founded in 2000 specializing in 360° customer experience and data analytics. We specialize in delivering projects around marketing, data analytics, and advanced AI tools - under the brand SpiderX AI- to create the modern legendary companies of tomorrow. Headquartered in India and San Jose, Web Spiders has additional project management and design offices across London & Singapore.

Position Overview:

We are seeking a proactive and detail-oriented Tender and Proposal Executive to join our team. The ideal candidate will play a critical role in identifying, researching, and submitting tenders for technology and software-based projects across regions such as the US, UK, Singapore, and India. The role requires excellent communication, organizational, and writing skills to draft high-quality proposals that align with client requirements and company objectives.

Key Responsibilities:

Tender Research & Identification:
• Monitor online portals, government platforms, and private sector listings to identify relevant tenders and Request for Proposals (RFPs) in technology and software domains.
• Analyze tender requirements, eligibility criteria, deadlines, and submission formats.

Tender Strategy Development:
• Collaborate with cross-functional teams (sales, technical, and finance) to develop tender strategies.
• Evaluate feasibility and risks associated with tender opportunities.

Documentation & Proposal Drafting:
• Draft compelling, customized, and compliant proposals in line with the specific requirements of each tender.
• Create detailed project plans, technical narratives, pricing structures, and compliance documents.
• Ensure the alignment of proposals with organizational capabilities and customer needs.

Submission & Follow-Up:
• Manage the end-to-end tender submission process, including uploading documents, adhering to deadlines, and handling clarifications.
• Maintain records of submissions and follow up on outcomes with tendering authorities.

Market Analysis & Stakeholder Engagement:
• Stay updated on industry trends, government policies, and competitor activities related to software/technology projects.
• Develop relationships with stakeholders, including tendering authorities and industry representatives, to gain insights and strengthen networks.

Reporting & Continuous Improvement:
• Prepare regular reports on tender activities, outcomes, and lessons learned to improve the success rate of future submissions.
• Suggest process improvements for tender identification, proposal drafting, and submission workflows.

Requirements:
• 2+ years of experience in tender research, proposal drafting, or business development, preferably in the software/technology domain.
• Strong research and analytical skills.
• Excellent written and verbal communication.
• Proficiency in tools like MS Office Suite, proposal management software, and tender portals.
• Ability to handle multiple tenders simultaneously and meet tight deadlines.
• Familiarity with software development terminologies and project requirements is a plus.
• Experience in handling tenders from the US, UK, Singapore, and India markets is preferred.

Why Join Us?

This is a unique opportunity to be part of a forward-thinking company at the forefront of AI and digital transformation. As we prepare for our IPO in the next three years, you will play a critical role in shaping our expansion & growth. Join us in our journey to create legendary companies of tomorrow.