Administration Officer - Three Springs

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.

As a trusted not-for-profit, the organisation’s unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.

A job to be proud of:

We are currently seeking an Administration Officer to join our team at the Three Springs Sub Centre in Midwest region. This position is a permanent part-time role working 12 hours per week (Monday, Thursday & Friday between 8:30am to 12:30pm, given flexibility for the right Candidate). You will be required to conduct a variety of administration duties for the sub centre whilst continually providing the highest level of customer service to both internal and external customers.

What you’ll do:

Provide a high level of support to internal and external customers.
Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met.
Process invoices and local customer payments as required for the Subcentre.
Supports First Aid Training, Sales and Services of First Aid Kits.
Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires
Conduct accounts duties which include the following:
Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
Bank and investment reconciliations.
Receipting of customer payments.
Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
Day to Day banking.
Ensure transactions are properly recorded and entered into the computerized accounting system.
Maintain financial files and records
Outstanding data follow up.
What you’ll need:

Proven administration and data entry experience
Previous experience conducting Accounts Payable and reconciliation tasks
Ability to work autonomously
Attention to detail and problem-solving skills
Proficiency in MS Office Suite
Established data entry skills
Excellent written and verbal communication skills
What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

$550 Health and Wellness reimbursement
17.5% annual leave loading
Corporate Uniform
Salary packaging options:
Up to $15,+00 for mortgage, rent, and living expenses.
Up to $2,650 for meals, accommodation, and venue hire.
Free Emergency Ambulance Cover
Free First Aid Training
Are you ready to change lives?

To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and resume.

Alternatively, if you have any questions, please contact Passang Dema – Talent Sourcing Consultant at passang.dema@stjohnwa.com.au

Applications close Sunday 2nd February 2026 at 6PM

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John. St John may begin the shortlisting process prior to the closing date.