Legal Administrative Officer

Job description
The Legal Administration Officer role is a vital part of the Practice Management Team within the Legal and Assurance Division. Reporting to the Practice Director, this position requires a highly organized and detail-focused individual with exceptional interpersonal skills and a proactive attitude.

Duties and Responsibilities:
Provide administrative support to the Practice Management Team and Practice Director in managing the department's Legal and Assurance Division.
General administrative support functions, such as monitoring shared mailboxes including the Practice Management positional mailbox, copyright mailbox, and FIRB mailbox.
Assistance with coordinating responses to copyright and FIRB requests.
Assistance with recruitment rounds and providing onboarding support for new staff.
Providing procurement support to senior Practice Management team members, including progressing the procurement processes as required.
Providing finance support to senior Practice Management team members, including tracking expenditure, processing invoices, and assistance with financial reporting, such as assisting with OLSC reports.
Assistance with the management of accommodation and property moves, including desks and staff, and lodgement of any property issues.
Maintenance of the delegations and authorisations register.
Managing and maintaining divisional resources and databases, such as SharePoint and intranet page.
Remain aware of departmental policies and practices.
Managing the Continuing Professional Development (CPD) Program roster.
Any other ad hoc administrative tasks, as directed.
This role plays a crucial part in supporting the Practice Management Team and Practice Director in their duties, ensuring the smooth operation of the Legal and Assurance Division.

Benefits:
The Legal Administration Officer will receive 15.4% Superannuation and have access to salary sacrificing opportunities.