Team Assistant

Join a dynamic, high-performing team in a varied operations role that supports career coaching and outplacement services. This position offers the opportunity to work closely with Client Partners, Career Coaches, and business leaders on technology and operational projects to drive efficiency and innovation.

About the Role

As an Team Assistant, you will play a key role in ensuring seamless operational support across your team, including administration, project support, database management, marketing and events, and HR onboarding. You will also contribute to technology and business improvement projects, making this an exciting and diverse opportunity.

Key Responsibilities

Executive Support
Schedule meetings and manage calendars
Generate and format documents, ensuring accuracy and consistency
Prepare internal and external reports
Coordinate interstate travel arrangements
Operations & Project

Work with the leadership team on business-wide projects, including:
Technology transformation
Strategic planning
Quality audits
Process improvement initiatives
AI implementation
Accounts & Financial Support
Invoice clients and follow up on outstanding payments
Process expense reconciliations
Handle weekly accounts payable processing
Database & Workflow Management
Maintain data integrity and system functionality
Generate reports and implement workflow improvements
Manage document control processes
Marketing & Events
Update website content
Draft marketing content using tools such as Canva and AI
Plan and coordinate key events
HR & Onboarding
Facilitate the onboarding of new team members
Coordinate celebrations for birthdays, anniversaries, and milestones
Act as a liaison to foster collaboration across departments
About You

To thrive in this role, you will be highly organised, tech-savvy, and solutions-focused. You will enjoy working in a fast-paced, dynamic environment and have the confidence to interact with stakeholders at all levels.

Skills & Attributes:
Advanced technology skills, ideally with experience using contemporary applications
Agile and adaptable, with the ability to pivot quickly
Strong attention to detail and organisational skills
Professional, confident, and resilient
Strong relationship-building and communication skills
Why Join?
Work with a supportive and high-performing team
Enjoy variety and exposure to strategic business projects
Opportunity to develop your skills in a fast-moving, professional services firm
If you are a motivated and proactive professional looking for a role that offers variety and impact, we’d love to hear from you!

How to Apply

Click the link below to apply, or for a confidential discussion, please contact:

Bridgette Meaden
bmeaden@sharpandcarter.com.au
0484 381 458