Administrative Services Coordinator

About the Ministry of Foreign Affairs & Trade

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.

Job Summary

We are seeking a highly skilled and experienced receptionist to join our team at the Ministry of Foreign Affairs & Trade. As a receptionist, you will be responsible for providing exceptional customer service, managing reception services, and ensuring the smooth operation of our office.

Key Responsibilities:

Provide a warm and welcoming space to customers coming into our office
Manage meeting rooms, Te Whare Aorere, Parent Room, Ministry art works
Oversee our common rooms to ensure they are stocked appropriately
Monitor CCTV for any security risks and report immediately to SEC/FMT
Provide support to the Facilities Team during busy periods
Requirements:

Must have previous receptionist experience in government or a large commercial company
Strong administration, time-management and organisation skills required
Ability to communicate clearly and effectively
Must have experience managing contractors or customers within a corporate environment
Ideally you will also have a good understanding of tikanga (Maori customs and protocols)
About You:

We are keen to hear from you if you have a strong passion for delivering exceptional customer service, a high level of professionalism, and excellent communication skills.