Job Description
Job description
Location: Seattle, WA +8121. This role is 100% in-office.
Pay Range: $65,000 - $80,000 per year
Company Summary:
Aqua Star is a privately-owned, American seafood company headquartered in Seattle, Washington. Founded in 1++0 by seafood experts who still manage the business today, we are a part of a family of companies that is collectively one of the largest seafood companies in the world.
About the Position:
We are looking for a highly organized Office Manager to oversee daily office operations. The Office Manager will play a key role in maintaining a professional and welcoming environment while handling a variety of administrative and office management duties.
This role requires a proactive, customer-service-oriented professional who can handle both routine tasks and unexpected challenges with minimal supervision. The ideal candidate is someone who thrives in a front-facing role, enjoys keeping an office running smoothly, and takes initiative and full ownership of their role.
Responsibilities include, but are not limited to the following:
Manage front desk operations, including answering multi-line phone systems, directing calls, and greeting employees and visitors
Oversee general office operations, maintaining a clean, organized, and well-stocked office environment
Manage procurement and inventory of office supplies and snacks to ensure appropriate stock levels
Serve as primary contact for vendors, including building management and janitorial
Monitor office equipment and coordinate repairs as needed
Manage security access (keys, key cards, parking validations)
Implement and oversee fire safety protocols, including evacuation procedures, while serving as the designated Fire Warden
Coordinate work orders and building maintenance requests as needed
Handle incoming and outgoing mail, FedEx/UPS shipments, and deliveries
Assist the CEO with administrative tasks as requested
Support the Accounting Department with deduction packets and other projects
Work with HR to organize company events
Coordinate office lunch orders and catering for meetings or company events as needed
Arrange travel accommodations, including flights, hotels, and rental cars
Identify opportunities to improve office efficiency and workflows
Take on special projects and other responsibilities as assigned
Ideal Candidate:
Self-sufficient, reliable, and highly organized
Strong multitasking skills and the ability to adapt to shifting priorities
Strong verbal and written communication skills
Independent, resourceful, and solution-oriented
Requirements:
3-5 years of office management experience
Experience handling multi-line phone systems
Proficiency in Microsoft Office (Excel, Outlook, Word)
Ability to lift, pull or carry objects up to 20 pounds
Education:
High school diploma required; some college coursework preferred
Additional Details:
Pay Range: $65,000 - $80,000 per year
Position: Full-Time Hourly
Schedule: Monday to Friday 8:00am to 5:00pm
Reports To: Director of Human Resources
Candidates will be required to undergo a standard criminal background check and pre-employment drug screen upon hire
We offer a range of benefits and perks, including:
Affordable medical, dental, and vision coverages
Flexible Spending Account (FSA) options for Healthcare and Day Care
Health Savings Account (HSA) option with $500 - $750 employer contribution
Employer-paid Life and AD&D Insurance equal to one time salary, up to $200,000
Private Long-Term Care Insurance option
Supplemental insurance options through AFLAC
401(k) with a 4% company match and immediate vesting
Employer-paid Short-Term Disability and Long-Term Disability
Employee Assistance Programs
Parking or Transportation Reimbursement up to $280/month
Gym Reimbursement up to $50/month
Annual Profit Sharing
Stocked snacks and beverages
For more info, visit www.aquastar.com
