Office Administrator/Client Coordinator

Job Posting: Office Administrator / Client Coordinator
Position Type: Part-time – Contract

We’re looking for a warm, organized, and confident Office Administrator / Client Coordinator to join our team. This is a front-facing role in a calm and professional clinic setting, ideal for someone who enjoys connecting with people, has a polished and friendly demeanor, and brings a strong sense of ownership to their work.

About the Role

You’ll be the first point of contact for our clients — both in person and over the phone — so excellent communication and interpersonal skills are a must. This role requires someone with strong sales abilities, attention to detail, and the ability to multitask while keeping a calm, welcoming demeanor.

Key Responsibilities:

Greet clients warmly and professionally
Manage appointment scheduling and daily calendar coordination
Communicate with clients via phone, email, and in person
Provide product and service information confidently and accurately
Sell services and skincare products with confidence and knowledge
Operate POS system for transactions and inventory management
Assist in keeping the clinic clean, tidy, and presentable throughout the day
Support team members to ensure smooth daily operations
What We’re Looking For:

Excellent verbal and written communication skills
Sales experience is a must
Experience in the medical or aesthetic space is a strong asset
Highly organized and detail-oriented
Energetic, approachable, and able to build rapport easily
Team player with a proactive attitude
Comfortable using scheduling software and POS systems
Bonus if You Have:

Knowledge of skincare products, treatments, or medical aesthetics
Previous experience in a similar front-desk or coordination role
Ability to multitask without compromising client experience
We pride ourselves on creating a supportive and positive environment for both our clients and our team. If you’re passionate about customer service and wellness, and want to be part of a growing business, we want to hear from you.

To Apply: Please send your resume and a short note about why you think you’d be a great fit for the role to hello@vitalisadvancedhealth.ca

Job Type: Part-time

Expected hours: 20 – 28 per week

Additional pay:

Commission pay
Benefits:

On-site parking
Store discount
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person