administrative assistant

Work Term: Permanent
Work Language: English
Hours: 30 to 40 hours per week

Education: Secondary (high) school graduation certificate
Experience: 7 months to less than 1 year

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Perform data entry
Provide customer service
Maintain and manage digital database
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Organized
Team player
Accurate
Client focus
Time management
Adaptability
Accountability
Due diligence
Quick learner

Support for persons with disabilities

Offers mentorship, coaching and/or networking opportunities for persons with disabilities