Administrative Assistant

Administrative Assistant - Hybrid Remote Position (Contract or Employee)

AGL Bookkeeping and Virtual Assistance | Remote + Peterborough, ON

Part-time to Full-time (Flexible Growth Opportunity)

Position Type & Hours:

- Starting at 10-20 hours per week

- Opportunity to grow into full-time position based on performance and mutual fit

- Flexible employment arrangement (contract or employee position available)

Location Requirements:

- Position is 100% remote

- Must be located in or able to regularly access Peterborough, ON area for physical document drop-off

- Occasional in-person document handling required - we do the travelling

- In person initial training session at a mutually agreed upon location in Peterborough

About the Role:

We're seeking a detail-oriented Administrative Assistant to join our growing virtual firm. This role will support our team in delivering exceptional service to small business owners while maintaining efficient internal operations.

Key Responsibilities:

- Manage email communications and correspondence

- Handle document organization and filing systems, including physical-to-digital conversion

- Data entry in Quickbooks and Excel

- Coordinate schedules and calendar management

- Process and organize client documentation (both physical and digital)

- Assist with basic bookkeeping tasks and data entry

- Support project coordination and deadline tracking

- Help maintain standard operating procedures (SOPs)

- Manage secure handling of physical client documents

Required Qualifications:

- Located in or able to regularly access Peterborough, ON area - this is a 100% remote position, but we need to be able to drop off physical documents to you once per month.

- Excellent organizational and time management skills

- Strong attention to detail and accuracy

- Proficiency in Google Workspace and basic tech tools

- Outstanding written and verbal communication abilities

- Self-motivated with ability to work independently

- Experience with remote work environment

Preferred Qualifications:

- Previous administrative or virtual assistance experience

- Familiarity with QuickBooks Online is an asset

- Experience with Asana or similar project management tools

- Background in supporting small businesses

- Experience with document digitization and organization