Assistant Manager / Senior Executive - Administration

Company Description

Launched in 2007, ixigo is an AI-based travel app based in Gurugram, India. ixigo services Indian travellers and their travel utility, planning and booking problems using technology and artificial intelligence. Offering train, flight and bus utility & bookings, the company applies AI for deal discovery, personalized recommendations, airfare predictions & alerts, train delay prediction, PNR confirmation prediction and automated customer service.

Job Description

• Responsible for the day-to-day functions of the Administration department, including but not limited to Security, Maintenance of technical equipment (CCTV, UPS, Air Conditioning), Housekeeping, Pantry, and Cafeteria Services.

• Carry out Planned Preventive Maintenance (PPM) as per the schedule, reviewing checklists and conducting technical audits at regular intervals.

• Periodically inspect logbooks, checklists, and PPM schedules for better management.

• Track vendor payments, ensuring timely billing for all service partners.

• Procure materials and process invoices promptly, following the Procurement Policy.

• Prepare and maintain MIS for the department, tracking expenses, vendor performance, and operational efficiency.

• Manage travel arrangements for employees, including flight bookings, accommodation, and ground transportation.

• Coordinate with travel vendors to ensure cost-effective and seamless travel planning while adhering to company policies.

• People management skills for dealing with contractual/third-party vendor employees.

• Maintain and update the Fixed Asset Register, reconciling with Finance on a half-yearly basis.

• Manage issuance of Access Cards and maintain the Access Control System.

• Collaborate in various administrative tasks as required.

Qualifications

• 4 to 5 years of relevant experience in Facilities Management, Office Administration, Procurement and Travel Management in a corporate environment.

• Computer proficiency: Word, Excel, Outlook, PowerPoint.

• Graduate/Postgraduate in Hotel Management.