Executive Assistant

Who is are-able?

At are-able, we recognise the unique strengths and perspectives that each person brings.

We are committed to building an inclusive, diverse and supportive workplace — where ideas thrive, innovation grows, and people feel valued. Our organisation champions meaningful impact, professional growth, and a healthy balance between work and family.

With over 30 years of deep community connection, we continue to transform lives and foster opportunities. We are driven by our mission to do more for more people in more communities. We break barriers, challenge stereotypes, and create an environment where everyone’s abilities are not only recognised but nurtured.

Why choose to work with are-able?

are-able is proud to be a Winner of the Australian Business Award for Employer of Choice. We foster a positive, high performing team culture built on respect, empathy, integrity and innovation. We seek passionate individuals who are driven to make a real difference in people's lives.

In return for your valued contribution, we offer:

A family-friendly organisational culture with true work-life balance
Attractive salary packaging to maximise your take home pay
Me Days and bonus Christmas leave - additional leave days each year
Join us and be part of a team making a real impact in communities across Australia.


Job Description
About the Role

We’re seeking someone positive, driven, and motivated. This is a high-profile role that requires you to effectively manage the flow of critical information and become an invaluable asset to our company. Under the direction of the CEO, provide executive-level support and coordination for the CEO and the Executive team. The Executive Assistant will perform a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and effective administration of the executive team.

This position is based in our Warrnambool head office and is for 4 days per week with the option of full time.

Responsibilities include:

Diary and Meeting Management

Manage Complex and Changing Diaries: Scheduling and negotiating appointments and meetings and organising associated and supporting documentation.
Coordinate Effective Meetings: Organising and collating meeting agendas, providing confidential minute taking and distribution, and coordinating follow-up actions. This includes room bookings and equipment set up such as teleconferencing, data projectors, and refreshments.
Correspondence and Communication

Prepare Correspondence and Briefing Packs: Preparing reports and papers, drafting and editing correspondence, communication, presentations, and other documents.
Professional Communication and Liaison: Displaying effective communication and liaison skills with both internal and external stakeholders at all levels.
Report Writing

Drafting Reports: Writing detailed reports on various topics as required by the executive team.
Editing and Proofreading: Ensuring reports are free of errors and formatted correctly.
Presentation Preparation: Creating presentations based on report findings.
Documentation: Maintaining organized records of all reports and research materials.