Executive Assistant to First Assistant Secretary

About the Department of Employment and Workplace Relations
We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.

We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.

With us, your work directly contributes to shaping the employment landscape. Whether you are engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.

It is our ambition to do things differently, to create the ‘department of great jobs’– where our people reflect our purpose.

The Role
The Executive Assistant to the First Assistant Secretary, Entitlements Safeguards Division, is responsible for providing high-level executive support and office management and is required to work collaboratively with the SES across the Division, the Division Executive Officer and the Workplace Relations Group more broadly.

Duties and Responsibilities
Under limited direction, the APS 5 Executive Assistant undertakes a wide variety of activities related to executive support, including:

Managing the office of the First Assistant Secretary, including the effective management of information flow.
Providing high level secretarial support, including preparation of routine correspondence, screening telephone calls and emails (and directing queries to relevant officers), photocopying/scanning and filing.
Managing diary, travel and meeting preparations including organising venues, catering and preparation of material and minute taking as required.
Assisting with the division's financial management including processing of accounts payable, management of Corporate Credit Card accounts, and quality assurance and approval of travel in Expense8.
Assisting and working with the Executive Officer for the Division to ensure that all tasks, briefings and correspondence are managed appropriately, ensuring deadlines are met.
Maintaining oversight of the division’s incoming correspondence via the Parliamentary Document Management System (PDMS) and assigning to line areas.
Communicating and liaising with staff at all levels within the department as well as internal and external stakeholders.
Guiding and mentoring branch Executive Assistants.
Other duties as specified by the SES.
How to Apply
Applicants are required to provide a summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:
upload a Curriculum Vitae
provide contact details for 2 Referees.
Eligibility

Don’t meet all the role requirements?
At DEWR we are dedicated to building a diverse and inclusive workforce and seek to recruit staff with a wide range of backgrounds, skill levels, disciplines and working styles. If this role resonates with you and you are excited about making an impact, but your past experience doesn’t align perfectly, we encourage you to apply anyway.