Administrative Assistant

About the Role:
In this role, you’ll play a key part in supporting teacher registration compliance by chasing up documents, checking qualifications, and keeping digital records accurate and up to date. You don’t need heaps of experience—but you do need to be reliable, organised, and ready to learn.

Duties:
Contacting teaching staff to collect qualification documents
Checking that documents meet regulatory standards
Uploading and maintaining records in digital systems (Chris21/iChris experience is a plus!)
Following up on missing info and upcoming expiry dates
Supporting audits and compliance reporting
For a full list of key responsibilities and duties, please view the position description.

Skills and Experience Required:
Strong organisational skills and great attention to detail
Comfortable working with databases and online systems
Confident communicator who follows up and follows through
A team player who handles confidential information professionally
Experience in admin or education is a bonus—but not a must
How to Apply:
Click ‘Apply’ to submit your online application and upload your Resume.

Applications close Friday, 21 April 2026.

Questions? Contact Adrian De Mase, Operations Manager People & Culture or email recruitment@melbournepolytechnic.edu.au.

Additional Requirements
Successful applicant must obtain a valid Victorian Employee Working with Children Check and pass a National Police Check.

Please note: Applications submitted via email will not be considered.

Recruitment Agencies
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

Diversity and Inclusion
Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.

We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.