office administrative assistant

Durée de l'emploi: Permanent
Langue de travail: Anglais
Heures de travail: 32 to 40 hours per week
Education:

Expérience:
Education
Secondary (high) school graduation certificate

Work setting

Construction
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct and control daily operations
Motivate staff
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Perform data entry
Provide customer service
Maintain and manage digital database

Supervision
1 to 2 people

Computer and technology knowledge

MS Excel
MS Word
MS Office
Area of specialization
Reports and records
Invoices
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
Tight deadlines
Attention to detail
Repetitive tasks
Work with minimal supervision

Personal suitability

Ability to multitask
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Time management
Quick learner

Experience
1 to less than 7 months

Other benefits

Free parking available
Parking available