office administrative assistant

Durée de l'emploi: Permanent
Langue de travail: Anglais
Heures de travail: 35 hours per week
Education:
Expérience:

Education
Secondary (high) school graduation certificate

Work setting
Transportation company

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Supervise other workers
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Oversee the analysis of employee data and information
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people
Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Social Media
MS Office
Electronic mail
Security and safety
Basic security clearance

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Quick learner

Experience

1 to less than 7 months