Administrative Assistant

Position Overview:

As a front-line employee to the company, the office assistant is responsible for fulfilling organizational, office administrative and clerical duties in support of the company and its employees, often with little or no supervision, to ensure the office runs smoothly, effectively and efficiently.

​Position Responsibilities:

The following are some of the key responsibilities of this position:

Greeting customers, employees, subcontractors and guests in a friendly, positive, helpful and professional manner
Ensuring inventories of office and workshop supplies are adequate at all times utilizing appropriate and cost-effective procurement and replenishment processes in accordance with company guidelines
Planning and coordinating corporate and employee events
Proficient in the use of Microsoft Office and other office software and applications including Word, Excel, Powerpoint, Dropbox, Google, etc.
Bookkeeping duties including accounts payable (processing vendor invoices and issuing cheques; compiling invoices and receipts and tracking them against bank and credit card statements), payroll processing including timesheet, vacation, banked-time and employee expense records
Maintaining budgets for jobs, keeping track of labour hours and materials costs
Performing general office administrative duties and providing clerical support to the manager and other employees as required
Running company errands as required
Organizing, cleaning and maintaining office common areas and bathroom at all times
Maintaining all office equipment including computers, printers, shredders and associated supplies and accessories
Creating, inputting and updating spreadsheets and databases
Work independently in an effective, efficient and safe manner
Exercising top-notch organizational skills and methodical processes to ensure completeness, efficiencies and accuracy of work often within tight timelines
Job Type: Full-time

Pay: $40,500.00-$44,000.00 per year

Additional pay:

Bonus pay
Benefits:

Company events
Dental care
Extended health care
On-site gym
Paid time off
Vision care
Schedule:

Monday to Friday
Language:

Mandarin (preferred)
Work Location: In person