Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.


In the role of Administrative Assistant, we'll count on you to:

Provide reception duties, greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail
Responsible for maintaining office and kitchen supplies
General organization and housekeeping of the office including kitchen and boardroom areas
Coordinate and manage meeting facilities and arrangements
Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)
Word processing as needed, including formatting and proof-reading letters, memos, and reports
Data entry as needed in internal software programs, MSExcel, and other software
Support production of reports and drawings
Onboard new staff and support visiting employees
Support the Canadian Quality Team with quality management tasks
Required to work in the Calgary office every day
Perform other duties as needed

Preferred Qualifications

A minimum of 2 years of administrative experience in an office environment
Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
Proficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, Outlook
Proficiency in manipulating PDF documents in Adobe and/or Blue Beam
Web design / content management a bonus
Experience with InDesign a bonus
Ability to support our IT department with basic functions such as setting up workstations, coordinating meetings, and troubleshooting boardroom AV equipment
Problem-solving and solution-finding attitude and aptitude

Required Qualifications


High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must


What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team.

HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.
Primary Location:

Canada-Alberta-Calgary
Industry:

Administrative
Schedule:

Full-time
Employee Status:

Regular
BusinessClass:

Marketing and Admin