Job Description
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for twelve months.
To be considered for this competition you must submit an Application Screening Form and Resume. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Only selected candidates will be contacted to initiate their applications for a Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check. Receipts must be provided before the interview. . Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration. If you are successful in the application screening stage, candidates will be contacted to inform they must start their applications for Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Check and must provide receipts prior to the interview.
CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM
Conditions of Employment:
Must be legally entitled to work in Canada
Satisfactory Criminal Record Check with Vulnerable Sector Search
Satisfactory Child Abuse Registry Check and Adult Abuse Registry Check
Ability to lift and transport up to 30 lbs.
Ability to work overtime as required
Satisfactory Enhanced Security Screening
Qualifications:
Essential:
Experience performing clerical or administrative support duties within a legal or related environment including data entry, file management, and working with various types of legal documents.
Leadership experience such as, assessing and assigning workloads, providing training, direction and performance management (only required for Unit Leader position)
Ability to maintain accuracy and pay attention to detail
Excellent verbal communication skills
Ability to work in a team environment
Organization and time management skills with the ability to prioritize individual workloads to adjust to varying demands
Ability to work effectively under minimal supervision and make independent decisions using sound judgement
Ability to manage confidential and sensitive information
Ability to successful liaise with various justice system stakeholders, including the judiciary, legal profession, self-represented litigants, and the public
Experience with Microsoft Office including Word, Excel and Outlook
Desired:
Experience or working knowledge of the court system, procedures and processes relating to the Court of King’s Bench
Experience with the Registry System
Duties:
1. Unit Leader - The incumbent is the unit leader of the King's Bench File Room/Data Entry unit, responsible for the supervision of seven to ten. The incumbent is also responsible for providing staff extensive training and guidance on work procedures, delegating work assignments, ensuring deadlines are met, and may act as the contact person for key justice stakeholders. In addition to performing file/data clerk duties, the incumbent monitors daily attendance and vacation and/or personal leave schedules and evaluates staff performance.
2. Data & Administration Support - Reporting to the Manager, King’s Bench Registry, the King’s Bench Data and Administration Support clerk is responsible for monitoring specific email boxes and incoming calls from the judiciary, public, government departments, law firms and agencies. This position is responsible for managing a large volume of service requests from outside stakeholders and compiles and maintains tracking and statistical data. It is also responsible for reviewing an accused’s’ charges in the Provincial court computer system Criminal Court Automated Information Network (CCAIN) and interpreting Provincial Court Informations documents to open a file and enter data in King’s Bench Registry.
