Office Administrator/Bookkeeper

We are seeking a highly organized and proactive Office Administrator to join our growing team. The ideal candidate will play a key role in ensuring the smooth day-to-day operation by managing administrative tasks, supporting procurement and accounting processes, and helping keep our projects running efficiently. This position requires strong communication skills, attention to detail, and the ability to work collaboratively in a fast-paced, team-oriented environment.

About Us

We are a tile installation company with over 5 years of successful operations, proudly serving clients with a commitment to craftsmanship and reliability. Our team brings more than a decade of hands-on experience in tile installation and continues to push boundaries as the industry evolves.

We believe quality is everything, and that shows in the work we deliver, the team we build, and the clients we serve. Our people are at the heart of everything we do, and we take pride in their talent, drive, and dedication.

Our Values, Our Passion

Client Focused – We prioritize our clients' needs with professionalism and care.
One Team, One Vision – Collaboration and unity drive our success.
Ever Evolving – We embrace change and seek to grow every day.
Be Exceptional – Excellence is our baseline.

Responsibilities

Office & Administrative Support

Provide administrative support to assist staff with overflow work such as data entry, and document formatting.
Organize and maintain physical and digital filing systems for easy retrieval of important documents.
Implement organizational systems to improve productivity and streamline workflow.
Coordinate schedules, internal meetings, and occasional company events.
Communicate effectively with internal team members, suppliers to support smooth operations.

Procurement & Vendor Coordination

Maintain up-to-date relationships with suppliers and vendors.
Order and track materials as needed for projects, ensuring timely deliveries.
Keep an updated price list from suppliers and negotiate to ensure the best available pricing.
Follow up on order discrepancies and manage vendor communications professionally.

Finance & Record-Keeping

Use QuickBooks to manage invoices, payments, and financial records.
Sort and log incoming cheques.
Track receivables and payables, and help manage business expenses.
Assist with monthly expense tracking, tax compliance, and basic financial reporting.

Qualifications & Experience

Proven experience in an administrative or office coordinator role is preferred.
Familiarity with QuickBooks or similar accounting software is an asset.
Strong organizational and time-management skills with the ability to handle multiple tasks at once.
Excellent communication skills—both written and verbal.
Ability to work independently and collaboratively in a team environment.
Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Expected hours: No more than 44 per week

Additional pay:

Overtime pay

Benefits:

Flexible schedule

Schedule:

Monday to Friday

Language:

English (preferred)