Bookkeeper/Office Administrator

About Us: Davies General Contracting Inc is a leading and reputable construction firm specialising in high-quality renovation projects. With a strong commitment to excellence and customer satisfaction, we take pride in transforming spaces and bringing our clients' visions to life. As we continue to grow and expand our services, we are seeking a skilled and reliable Bookkeeper + Office Manager to join our team and play a crucial role in supporting our operations.

Job Description: We are looking for a detail-oriented and proactive individual to take on the combined role of Bookkeeper + Office Manager for our renovation construction company. The successful candidate will have a solid background in bookkeeping and office administration, with a keen eye for accuracy and efficiency. This is an exciting opportunity to be an integral part of a dynamic team in the construction industry.

Responsibilities:

1. Bookkeeping:

Manage all aspects of financial record-keeping, including accounts payable and receivable, payroll, and bank reconciliations.
Process and track invoices, purchase orders, and expense reports.
Prepare financial reports, including profit and loss statements and balance sheets.
Assist with budgeting and forecasting projects and company finances.
Liaise with external accountants and auditors during tax periods and financial reviews.

2. Office Management:

Oversee day-to-day office operations and ensure the smooth running of administrative tasks.
Maintain office supplies inventory and order necessary items when needed.
Manage incoming calls and correspondence, redirecting inquiries to the appropriate employees.
Coordinate office events and meetings, making necessary arrangements.
Ensure compliance with company policies and procedures.

3. Project Support:

Collaborate with director and construction teams to track project expenses and budgets.
Assist in preparing bids and proposals by providing financial data and cost estimates.
Manage project documentation, including contracts, permits, and change orders.

4. Data Entry and Record Keeping:

Accurately enter financial and project-related data into the company's systems.
Maintain organised and up-to-date records for easy retrieval and reference.

Qualifications:

Proven experience as a Bookkeeper or in a similar finance-related role.
Knowledge of construction industry accounting practices is a strong asset but not required. .
Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite.
Strong understanding of financial principles and regulations.
Excellent organisational and multitasking abilities.
Outstanding communication and interpersonal skills.
High attention to detail and accuracy.
Ability to work independently and take initiative.
Prior experience in office management or administration is preferred.

Education:

Diploma or degree in Bookkeeping, Accounting, Finance, Business Administration, or a related field is preferred but not mandatory.

Benefits:

Competitive salary commensurate with experience.
Paid time off and vacation days.
Opportunity for career advancement within a growing company.

How to Apply: If you are a motivated and diligent professional with a passion for both bookkeeping and office management, we want to hear from you! Please submit your updated resume and a brief cover letter explaining why you are a good fit for the role to Info@daviesgc.ca Applications will be reviewed on an ongoing basis

Job Types: Part-time, Permanent

Pay: $20.00-$25.00 per hour

Additional pay:

Bonus pay

Benefits:

Casual dress
Company events
Flexible schedule
Paid time off
Work from home

Flexible language requirement:

French not required

Schedule:

Monday to Friday