EDUCATION OFFICE MANAGER

Under the leadership and direction of the Director of Education, the position of Education Office Manager is responsible for the daily administration of Education Programs and Services relative to the effective and efficient implementation of goals, objectives, vision and strategic plans of the First Nation.


Reporting Relationship
Works under the direction of the Director of Education.


ESSENTIAL FUNCTIONS
Areas of Responsibility:


Administration:

Perform reception duties, including greeting visitors when needed.
Plan, organize, and schedule meetings and presentations, including monthly staff meetings.
Respond to public and program staff inquiries in a timely and respectful manner. Assist the Director of Education with:
Developing and implementing annual strategic planning objectives.
Employee recruitment and orientation processes.
Achieving program goals and objectives outlined in the strategic work plan.
Monitor activities, projects, and services provided to community members.
Maintain and update MFN education policies.
Ensure motions from committee minutes and C&C ratifications are recorded and communicated to staff.
Assist the Department Manager with school calendars and communication updates, including the MFN website and monthly departmental newsletter.

Prepare and manage contracts, tenders, and agreements:

Bussing tenders, contracts, and bus route planning.
Education service agreements with First Nations and related financial statements.
Prepare correspondence, minutes, reports, and other documents as directed.
Operate relevant computer software for program operations.
Develop and implement an individual annual work plan.
Schedule appointments and meetings with program staff when necessary.
Compile, copy, and distribute materials for meetings and committees.
Ensure accurate file management, including record maintenance.
Attend meetings as required.

Planning Responsibilities:

Plan and initiate community events promoting educational opportunities.
Prepare final reports based on reporting requirements.
Coordinate student-related activities aligned with program goals (e.g., Graduate Celebrations, Annual General Meetings).
Provide post-secondary support services.