administrative assistant

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience: 3 years to less than 5 years
Work setting
Retail/wholesale establishment/distribution centre
Business services
Budgetary responsibility
$4,000,001 - $8,000,000
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Direct and control daily operations
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Train staff
Establish and implement policies and procedures
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Manage training and development strategies
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Perform data entry
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Conduct performance reviews
Supervision
1 to 2 people
5-10 people
Computer and technology knowledge
Google Docs
MS Outlook
MS Windows
Electronic scheduler
Social Media
MS Office
Adobe Acrobat Reader
LinkedIn
WordPerfect
Technical terminology
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
Correspondence
Reports and records
Contracts
Invoices
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Screening questions
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?
What is your current field of study?
What is your current level of study?