Executive Assistant & Process Coordinator (Part‑Time • Remote / Hybrid • 20 hrs/wk)

Why this role exists

Apex Customs Ltd. is scaling fast—and we need a system‑minded player to keep the engine running smoothly. You’ll own our SOP library, wrangle light financial tasks, and serve as the executive officer's right hand—freeing leadership to focus on growth.

What we offer you

$1+ – $25 per hour (paid twice-monthly)
Flexible 20 hrs/week—set your own blocks between + a.m.–+ p.m.
Hybrid: ≥ +0 % remote; just 1–2 on‑site days monthly for process shadowing
4% vacation pay on each cheque
Small, entrepreneurial team where your systems thinking shapes how we scale
An oppertunity to grow with a fast-expanding company and work direclty with an executive officer.
You’re a great fit if you…

Thrive on checklists, clean data, and closed loops.
Have 2+ years in ops, admin, finance, or process improvement—bonus for SOP or ISO experience.
Can translate “tribal knowledge” into bullet‑proof procedures everyone can follow.
Know your way around G‑Suite, spreadsheets, and at least one project‑tracking or wiki tool.
Communicate crisply, guard confidentiality, and love seeing a workflow hum.
What you’ll do (the short list)

Rhythm work (60 %)
Support work (30 %)
Growth work (10 %)

Map & document workflows across sales, fulfillment, finance, HR & marketing.
Publish version‑controlled SOPs and schedule quarterly audits.
Run the central knowledge base and Google Drive hygiene.
Prep bi‑weekly payroll inputs and weekly financial snapshots.
Liaise with bookkeepers, file docs, track task tickets.
Classic EA: inbox triage, calendar management, meeting follow‑ups.
Open Shopify support tickets, log fixes, make light theme tweaks.
Enter new client leads, maintain dashboards, coordinate simple marketing tasks.
Nice‑to‑haves

Shopify Admin familiarity
Basic HTML / liquid theme editing
Knowledge of Lean, Six Sigma Yellow‑Belt, or similar
Exposure to Wealth Dynamics (Tempo/Steel personalities)
Hiring timeline

Apply here → attach résumé & brief cover note.
Complete a 10‑minute online questionnaire (links sent to short‑listed applicants).
30‑min video interview → paid work sample → reference calls → offer.
Ready to turn chaos into clockwork?
Apply today and tell us one process you’ve streamlined lately!

Job Type: Part-time

Pay: $1+.00-$25.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule
Schedule:

Day shift
Evening shift
Monday to Friday
Night shift
Weekends as needed
Work Location: Remote

Expected start date: 2026-05-01