administrative assistant

Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
or equivalent experience
Work setting
Bindery company
Tasks
Direct and control daily operations
Evaluate daily operations
Motivate staff
Supervise other workers
Train staff
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Respond to employee questions and complaints
Order office supplies and maintain inventory
Oversee payroll administration
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Perform basic bookkeeping tasks
Conduct performance reviews
Supervise office and volunteer staff
Supervision
16-20 people
Computer and technology knowledge
MS Windows
MS Word
Google Drive
Area of specialization
Correspondence
Reports and records
Contracts
Security and safety
Criminal record check
Transportation/travel information
Own vehicle
Valid driver's licence
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Attention to detail
Repetitive tasks
Personal suitability
Ability to multitask
Excellent oral communication
Organized
Team player
Time management
Dependability
Quick learner
Health benefits
Health care plan
Other benefits
Other benefits
Support for persons with disabilities
Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
Support for newcomers and refugees
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Support for youths
Offers on-the-job training tailored to youth
Support for Veterans
Offers mentorship, coaching and/or networking opportunities for Veterans
Support for Indigenous people
Participates in a government or community program or initiative that supports Indigenous people
Support for mature workers
Participates in a government or community program or initiative that supports mature workers
Supports for visible minorities
Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)