Office Administrator

Organization Overview

Community Land Trust (CLT) is a social purpose real estate developer creating permanently affordable housing solutions for people, with a focus on co-operative housing. We currently hold a portfolio of 3,000 homes and commercial spaces across Metro Vancouver, the Fraser Valley, and Vancouver Island, with many more under construction and active development.

Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.

Purpose of the Position

Reporting directly to the Business Operation Manager, the Office Administrator will be providing administrative and coordination support to the Development, Real Estate and Asset Management and Finance departments.

Key Responsibilities

As a member of our growing team, your responsibilities will include:

Executive Assistance

Provides administrative support to the Executive Director, Directors and Business Operations Manager, including but not limited to calendar coordination, recording and distributing meeting minutes, and providing assistance as required
Supports the management team in carrying out duties relating to the effective governance of the CLT Project Societies
Coordinates meetings, training sessions, and internal staff events
Receives General Phone line inquiries
Monitors and responds or redirect emails inquiries to info@CLTrust.ca
Accounting Assistance

Coordinates collection of Visa receipts and prepare reconciliation of the Directors’ Visa accounts
Assists Accounts Payable with obtaining approvals of invoices
Distributes incoming mail regularly including scanning of incoming cheques
Assists with mailing out cheques
Delivers deposits to the Bank
General Administration

Manages office supplies and equipment to ensure a well-organized and efficient work environment
Coordinates with IT and assist the team with respect to information technology and systems
Creates and maintains master lists, including but not limited to, CLT staff contact lists, properties contact lists, societies organization charts
Sets up and maintains manual and computerized information filing systems
Acts as the administrator for the SharePoint Integrated System
Coordinates and liaises with CHF BC Shared Services and administrative staff from our other entities
Special Projects and Events

Together with the Communications Coordinator, assists with planning of project launch events and staff events
Assists with the planning and implementation of major initiatives such as the SharePoint conversion and Website updates
Assists with the creation and maintenance of company wide policies and procedures
Education and Experience

Completion of a post-secondary program in Administration, Information Technology or related field
5 years of administrative experience
Strong knowledge of SharePoint
Strong Knowledge of Microsoft products (Excel, Word, PowerPoint, etc.)
Experience working in a Real Estate Development, Property Management, or Architectural office will be an asset
Skills and Abilities

Professional and discrete
Exceptional oral and written communication skills, including proofreading skills
Strong problem solving and collaboration skills
Proactive and self-motivated, with an ability to work with minimal direction
Strong planning, time management and organizational skills
Willingness to learn and gain strong knowledge on co-op housing and the Community Land Trust
CLT Development Services Society is an equal opportunity employer. We hire based on merit and are strongly committed to equity, diversity and accessibility. Upon request accommodation will be provided throughout the recruitment, selection and/or assessment process to applicants with disabilities. We value diversity and encourage applications from individuals of all backgrounds and experiences.

Job Types: Full-time, Permanent

Pay: $60,000.00-$65,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Vision care
Schedule:

8 hour shift
Monday to Friday
Weekends as needed
Language:

English (preferred)
Work Location: Hybrid remote in Vancouver, BC V5L 3Y3