Luxury Event Coordinator

Luxury Event Coordinator
beBee Careers • Gurugram, Haryana • via BeBee
4 hours ago
Full–time
No Degree Mentioned
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Job description
Job Overview
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• Oversee end-to-end planning and execution of luxury weddings, ensuring seamless execution of events.
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Key Responsibilities:
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• Act as the main point of contact for clients, building strong relationships and understanding their vision for the perfect wedding day.
• Create detailed project timelines, checklists, and execution plans to guarantee successful event delivery.
• Collaborate with internal design and production teams to develop theme and concept ideas that surpass client expectations.
• Coordinate closely with vendors - decor, catering, logistics, entertainment, and more - to ensure impeccable service quality.
• Prepare and manage event budgets; track costs to guarantee cost-effectiveness and make timely decisions.
• Supervise on-site setup, rehearsals, and event-day operations to ensure everything runs smoothly.
• Handle crisis management effectively, providing quick solutions during events when needed.
• Mentor and manage junior planners and execution staff to enhance team performance.
• Conduct thorough post-event reviews, ensuring timely vendor payments and client feedback.
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Requirements:
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• At least 8 years of hands-on experience in wedding/event planning is essential.
• Luxury or large-scale weddings experience is a significant advantage.
• Excellent communication and client-servicing skills are crucial for success in this role.
• Strong organizational and multitasking abilities are required to handle multiple tasks efficiently.
• A creative mindset with attention to detail is vital for delivering exceptional results.
• Familiarity with Indian wedding traditions and modern trends is desirable.
• Comfortable working weekends and travel-ready (when required) due to the nature of the job.
• Proficiency in MS Office / Google Workspace is necessary for effective work processes.
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About This Opportunity
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This is an exceptional chance to grow professionally and contribute to the success of a dynamic organization. As a Luxury Event Coordinator, you will have the opportunity to shape the company's decisions and drive its growth forward.