Office Manager

Office Manager

RJK Transport Ltd is a trusted provider of comprehensive transportation solutions, proudly serving both residential and business clients across the Waikato region. As our operations continue to grow, we are expanding into two new service areas of Hamilton and Taupo. With new offices set-up, we are now seeking two capable and proactive Office Managers who will manage the office and oversee the smooth functioning of our operations.

It is permanent employment based on assured 40 working hours a week. The work will be carried out in Waikato.

Key Responsibilities
Oversee day-to-day office administration to ensure efficient operations and compliance with relevant government legislation and policies
Plan, organise and optimise office services and standards
Implement and improve office processes and systems including task prioritisation to enhance productivity
Manage and coordinate courier schedules, job allocations, dispatch arrangement and office equipment utilization
Be the first point of contact for inquiries and correspondence
Manage communications with clients, vendors, internal teams or external parties and contribute to problem-solving
Handle invoicing, accounts receivable/payable and bookkeeping tasks
Assist with data entry, report preparation, and business compliance as required
Monitor and maintain office supplies & equipment, fleet records, and courier compliance documentation
Ensure compliance with occupational health and safety regulations
Support HR functions, including hiring, onboarding, promotions, payroll and leave tracking
Monitor and manage staff’s work performance and provide training as necessary
Skills and Qualifications
At least 3 years of proven experience in an administrative or office management role
Excellent organisational and multitasking abilities
Strong communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with transport or dispatch software is a plus
Ability to work independently with a high level of accuracy and professionalism
Be able to pass a police vetting
Knowledge of all the applicable health and safety standards
Be flexible for working on weekends and night times

What we offer?
Work in a collaborative and supportive environment
Opportunity to contribute to the efficiency and success of our core operations
Competitive remuneration at $65,000 - $72,000/year depending on individual skills and experience
If this sounds like you then please apply now with a copy of your current CV. Please specify the country of your current location when you apply. Applicants must be legally entitled to work in New Zealand.

 
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