Job Description
Job Title: Management Assistant Cum Travel Desk Executive
Role: Administration support (Personal Assistant, Calendar Management, Communication Management) and Travel Management (Train, flight, hotel bookings for employees and Visa), effective data management.
.Department: Founders Office
Administrative Reporting to: TBD
Location: Andheri Role Overview:
The role will provide high-level administrative support to the Directors while managing the travel desk operations of all employees. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
• Manage Directors calendars, meetings, and
• Handle appointments, tasks, and communication on behalf of the
• Prepare reports, presentations, and important documents required for the traveling and business meetings.
• Book domestic and international travel, including flights, hotels, travel insurance and transportation well within the policy framework.
• Ensure cost-effective travel plans
• Ensure compliance and adherence with the companys travel and expenses
• Handle last-minute travel changes and cancellations in unavoidable
• Ensure passport applications and renewals, visa applications, travel insurance, and foreign exchange needs for management, family members and employees.
• Maintain office supplies and coordinate procurement for
• Maintain travel data, analyse and support organisation to create policy
• Assist in organizing company events, conferences, and offsite
• Ensure smooth coordination between Directors and other
• Liaise with clients, vendors, and external
• Manage correspondence and follow-ups on critical business
• Coordinate with Surat office for travel arrangements
Experience Suitable to the role:
• Prior experience of minimum 2-3 years in managing travel including booking, visa, passport, calendar management and coordination.
• Working in a travel companies like Uniglobe Mod Travel, Akbar Travels, Corporate Travel Desk
• Experience in coordination with the travel agency, government agencies
• Proactive and problem-solving
• Ability to work under pressure and manage tight
• High level of professionalism and attention to
• Flexible and adaptable to changing
Experience not suitable to the role:
• Those with no prior experience in executive assistance or travel desk
• Someone working as a tour/ travel manager
• Lack of confidentiality in handling sensitive
• Limited experience with corporate travel policies and visa
• Poor communication and coordination
• Not flexible about working hours, resistance to provide support as and when required
Required Qualifications, experience in skills:
• Bachelors degree (Preferably, but not mandatory in business management, business studies, mass communication etc.)
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a Travel Desk role or in a role where coordination with various department and data management.
• Experience in managing booking portals like Make My Trip, Ease My Trip, IRCTC
• Strong experience in Excel including data management and analysis
• Good communication skills
Important Considerations:
• Gender Preference: Female
• Experience: Prior experience in executive assistance, travel desk operations, corporate travel planning, and administrative coordination. Experience in handling confidential information and working with senior management is preferred.
