Job Description
Location
Toronto, ON
Full job description
Design & Engineering
Permanent Contract
Not Applicable
Toronto
About Us
Are you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.
Our values showcase everything we believe in:
A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.
A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.
A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.
The more important question you likely have is: Are we the right company for you?
Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.
Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!
About the Role
Develop and implement document control procedures
Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
Manage electronic document management systems (EDMS)
Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
Train and mentor team members document control procedures, EDMS usage, and best practices.
Conduct document audits to identify areas for improvement and ensure compliance with established standards.
Prepare reports on document status, compliance issues, and key performance indicators for project management.
Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
Identify and address any problems related to document access, version control, or filing discrepancies.
What do we need from you
Strong understanding of document control principles and best practices
Proficiency in electronic document management systems (EDMS)
Excellent organizational and time management skills
Detail-oriented with high accuracy standards
Effective communication and interpersonal skills to collaborate with diverse teams
Experience in project management or related field
Ability to lead and mentor a team
Proficient in Microsoft Office Suite
What's in it for you?
Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.
We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.
At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.
