Nursing Administrative Assistant (NAA

Nursing Administrative Assistant – Station Place Long-Term Care Home
Havelock, Ontario
Brand-New Long-Term Care Home | Opening Summer 2026

If you’re an organized and compassionate administrative professional who thrives in a team-based healthcare setting, Station Place invites you to be part of our founding team. Located in the heart of Havelock, Station Place is a brand-new long-term care home where residents come first and every team member plays a key role in shaping a positive, person-centered environment.

Why Join Us?

✔ Help Build from the Ground Up – Contribute to the successful launch of a brand-new home
✔ Support Quality Care – Ensure smooth daily operations of the nursing department
✔ Be the Heart of Communication – Engage with residents, families, and care teams every day

Your Role:

Reporting to the Director of Care, the Nursing Administrative Assistant (NAA) provides vital clerical support to the Care Department while serving as the front-line contact for residents, family members, and staff. The NAA helps ensure a well-organized and welcoming care environment through professional communication, efficient scheduling, and administrative coordination.

Key Responsibilities:

Prepare and maintain accurate staff schedules, including shift changes and replacements, in compliance with the applicable Collective Agreement
Manage internal job postings and scheduling updates
Support the Care Department with general administrative tasks including filing, data entry, and documentation
Greet and assist residents, families, and visitors, addressing inquiries with empathy and professionalism
Respond to and follow up on concerns and requests, ensuring confidentiality and resident dignity
Support planning and coordination of staff education sessions and departmental meetings
Maintain records and documentation related to nursing operations
Foster strong working relationships with all team members to ensure a cohesive, collaborative work environment
Available to work various shifts, including weekends and holidays, based on operational needs
What We’re Looking For:

· College diploma in Business Administration or equivalent education/experience
· 2–3 years of office administration experience required; healthcare experience is an asset
· Familiarity with healthcare terminology, records management, and scheduling systems preferred
· Excellent communication, customer service, and interpersonal skills
· Strong organizational skills and a high level of attention to detail
· Dependable, flexible, and self-motivated with a commitment to teamwork and resident care

Be Part of Something Special

At Station Place, you’ll help create a new standard for long-term care—where residents are at the center of everything we do, and administrative excellence supports clinical quality and compassion.

AON Inc. is the largest privately owned employer in the region, with over 50 years of commitment to quality service across long-term care, retirement living, hospitality, and property management. We offer competitive compensation and opportunities for professional growth.

AON Inc. is committed to meeting the accessibility needs of persons with disabilities as part of our hiring process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

#INDAON1

Job Types: Full-time, Part-time, Permanent

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Work Location: In person