Job Description
Job details
Pay
$18–$20 an hour
Job type
Part-time
Permanent
Shift and schedule
Day shift
Monday to Friday
Location
3855 64th Avenue SE, Calgary, AB
Benefits
Pulled from the full job description
Paid time off
Company events
On-site parking
Full job description
Job Title: Receptionist / Office Assistant
Job Type: Part time - Shared Position split weekly
WHAT WILL THE RIGHT PERSON LOOK LIKE?
We are looking for two (2), dedicated, strong team players to join IMS in this shared position of Receptionist/Office Assistant! IMS is continuously looking to build its team with dynamic, dedicated, knowledgeable team members.
Our diverse and inclusive work environment offers a positive, friendly work culture that our staff are proud to be a part of! The ideal candidate will be the first point of contact with IMS as they greet customers and guests in person and on the phone. They should be skilled at building and maintaining strong work relationships, and provide exceptional service to everyone they come in contact with.
IMS seeks to bring on employees who bring a positive, pleasant attitude, a strong work ethic, is reliable and punctual, has excellent people relational skills, strong verbal and written communication in English, possesses strong organizational skills, and is detail-oriented. This person must be able to manage front end tasks with confidence and ease, is proactive and takes initiative unprompted, and finally, can conduct themselves in a calm, cooperative and professional manner. A mature, positive, can-do attitude is a must, along with professional personal presentation.
ABOUT IMS:
Located at the foot of the Rocky Mountains in beautiful Calgary, Alberta Canada, IMS Manufacturing Source Inc., is a full service Electronics and Sheet Metal Contract Manufacturer located in SE Calgary, in the Foothills Industrial Park area.
IMS offers a diverse service offering that places the customer at the center of our operations; no two customers are the same and we understand there are unique requirements that need to be addressed. Our experienced, knowledgeable and dedicated team works with you from start to finish, ensuring an efficient, in-house experience.
ROLE OVERVIEW:
This part time, shared position of Front End Receptionist/Office Assistant, will consist of two (2) employees that will split work weeks as detailed below.
Breakdown for weekly hours is as follows: (Weeks will alternate between Week One and Week Two consistently)
Week One
Employee A will work Monday and Tuesday (7 hours per day/14 hours per week) Employee B will work Wednesday to Friday (7 hours per day/24 hours per week)
Week two:
Employee A will work Monday to Wednesday (7 hours per day/24 hours per week) Employee B will work Thursday and Friday (7 hours per day/14 hours per week)
Bi-weekly hours total: 35 hours worked by each employee
This shared position will require Employee A and Employee B to cover for each other when their counterpart takes vacation time or calls in sick. Therefore, some weeks will require more hours than the regular work schedule. Vacation coverage will be scheduled in advance with the Sr. Office and HR Manager. Sick time coverage will be last minute should one of the employee call in last minute.
The successful person(s) will assist in the day to day activities involved to run the front office area.
KEY QUALIFICATIONS/REQUIREMENTS:
As the Receptionist you must;
Possess a friendly, positive attitude as the first point of contact with IMS whether by phone or in person
Have a professional, personal presentation
Have excellent phone etiquette skills that present as calm and kind
Have strong organizational skills, be detailed and be able to handle multiple tasks with ease
Be proactive outside of the normal reception duties and take initiative to assist where needed or find things to do when slow
Possess adequate computer skills n Word, Excel, Canva and Power Point
Have strong communication skills in English, both verbal and written
Keep the supplies room organized and tidy, as well as the kitchen, reception area, training room and boardroom on a daily basis
Experience is considered an asset but we are willing to train the right individual who has a desire to learn
KEY RESPONSIBILITIES:
The successful person(s) will be able to handle the key responsibilities for the role;
Greet customers and vendors upon arrival to facility
Answer and screen incoming phone calls in a professional manner
Handle mail distribution, both incoming and outgoing
Manage and order office supplies for standard weekly orders and special requests
Manage reception emails
Arrange couriers, deliveries and pickups and office luncheons when needed
Manage and organize supplies room and social club storage area
Update details for reception TV presentation
General cleanliness of reception area, small kitchen area in reception, training room, boardroom, recycling, coffee/water station
Assist Sr. Office and HR Manager as needed with distribution of various signage, and other paperwork
Other duties as assigned
COMPENSATION:
Hours of Work: Monday to Friday 8:30am – 4:00pm (days as determined by Employee A or B position taken).
Wage: This position is an hourly paid position.
Vacation: 4% of accrued pay based off of total yearly hours worked NOTE: Employees are entitled to take vacation time after their 1st year of employment
Christmas Shutdown: Additional days of paid holiday time off during Christmas shutdown week that are not covered by Statutory Holidays NOTE: New employees must be past their probationary period to be eligible
Birthday: After the first year of employment, employees are entitled to take a day off in their birthday month with pay
If you feel this part time, shared position would be a good fit for your lifestyle, we invite you to submit your resume and cover letter as soon as possible for consideration.
IMS thanks you in advance for your submission and will contact those who fulfill the requirements above to move forward in the hiring process.
Job Types: Part-time, Permanent
Pay: $18.00-$20.00 per hour
Expected hours: 14 – 21 per week
Benefits:
Company events
On-site parking
Paid time off
Flexible language requirement:
French not required
Schedule:
Day shift
Ability to commute/relocate:
Calgary, AB: reliably commute or plan to relocate before starting work (required)
Experience:
Front desk: 1 year (preferred)
Language:
english (required)
Work Location: In person
Application deadline: 2026-06-27
Expected start date: 2026-07-14
