Job Description
Employer: iA Financial Group
Office: 26 Wellington Street East
Location: Toronto, Ontario
Job category: Customer Service and Administrative Support
Job ID: JR10023561
Job type: Permanent Job
Apply before: 2026-07-25
Description
We are seeking a highly organized, bilingual (asset), and proactive Executive Assistant to provide direct support to two senior leaders within Dealer Services. This role requires exceptional multitasking, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.
Key Responsibilities
Manage calendars and emails for both Vice Presidents, including complex scheduling across the Executive Team
Anticipate needs and implement tools and procedures to enhance office efficiency
Maintain and update schedules for recurring committee meetings
Draft, revise, translate, and format documents, correspondence, and PowerPoint presentations in both official languages
Coordinate national strategic meetings, including travel, accommodations, venues, and catering
Organize and support Town Halls (All Employee, New Employee, Operations, etc.)
Attend meetings (virtual/in-person), take notes, and summarize key takeaways
Coordinate conference attendance logistics (travel, registration, hotel, etc.)
Maintain organizational charts for both Vice Presidents and their teams
Support and organize DMS meetings (2.5, 3, and 4), including guest coordination and content preparation
Manage security requests via the SecurityRequest platform
Oversee onboarding of new employees: IT setup, security, building access, and team introductions
Represent both Vice Presidents as a committee member on Viva Engage
Perform various ad hoc administrative duties as required
Qualifications
Minimum 10 years of experience in a high-level Executive Assistant role
Excellent interpersonal, communication, and collaboration skills with internal and external stakeholders
Strong organizational and time management abilities; able to juggle multiple priorities and deadlines
High attention to detail, discretion, and sound judgment
Proficient in Microsoft 365 tools: Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
Experience in a Lean environment is considered an advantage
Demonstrated professionalism and commitment to confidentiality
Knowledge of the French language is an asset.
Invest in your talent by joining our team
See why so many people choose iA!
Company Overview
iA Financial Group is the strength of a company with a human side, with its over 10,000 employees. Together, we have earned the trust of our more than five million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.
With over $235 billion in assets, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 130 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.
At iA, we’re invested in you.
Our commitment to Diversity and Inclusion
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, ****** orientation, age, marital status, family situation, or physical or mental disability.
Please note that if you need help or assistance to make the recruitment process more accessible for you, write to us. Someone from our team will be happy to assist you.
