Event Operation Lead/Coordinator

Contract Duration: 06 Months

Event location: Singapore

Working hours: Asia Pacific (flexible)

Years of experience in event management: At least 4-8

Experience in countries: India, Singapore (preferred), other geographies

Mode of Work: Hybrid (majorly WFH but is required to travel overseas for work)

Skill sets:
• Event operations and logistics
• F&B planning
• Communication and interpersonal skills
• Attention to detail & flexibility
• Time and project management
• Hospitality and vendor management
• Event negotiation skills
• Venue management system skills

Job description:
• Serve as primary hotel contact for operational program elements, exclusive of accommodations
• Design and deliver event F&B program for global audience
• Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available
• Allocate and confirm set requirements for program & side meeting needs using BCG Event Manager Tool
• Attend site visits and pre-cons
• Work with security team to ensure appropriate coverage for meeting
• Provide content needed for mobile app
• Manage onsite FB and room setup changes, updates directly with hotel
• Generate list of meeting room, FB charge backs needed (side meetings, etc)
• Ensure efficient guest movement during meeting (lunch, breakouts, return to plenary, etc.)
• Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl. and additional staffing charges)
• Collaborate with Ops lead & Experience Design for signage recommendations/needs