Company Secretarial Assistant

Job details
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Job type

Full-time
 
Location
London
 
Full job description
Responsibilities:
Coordinate and schedule all Board and Committee meetings, including producing annual Board and Committee calendar, diarising all meetings, drafting agendas, issuing paper requests, and room/videoconference booking.
Maintenance of the Board Master Schedule and Board and Committee Membership Schedule.
Prepare, upload and manage Board and Committee packs on Diligent for review and distribution.
Statutory compliance for group subsidiaries, including liaising with outsourced providers, statutory filings and updating registers on Diligent Entities.
Act as a central point for corporate information requests, including audits, RFPs, and client coverage requests.
Assist with drafting written resolutions, preparing minute extracts, and managing governance questionnaires.
Liaise with external company secretaries to ensure smooth coordination of meetings and governance activities.
Manage authorized signatory lists and director interest and related party confirmations.
Attend and minute Board/Committee meetings as directed by the Group Company Secretary.
Provide user access and training for Diligent Boards site for Directors and Attendees.
Stay updated on governance best practices by attending industry events and liaising with committee chairs and directors.
Diary and expenses management
Required Qualifications:
Bachelor's degree in a relevant field.
Currently (or looking to undertake) studying for a Chartered Governance Qualifying Programme" (CGQP)
Proficient in Microsoft Office, Adobe, and AI tools.
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