Corporate Receptionist & Facilities Assistant

Location
Sydney NSW 2000
 
Full job description
6-month Fixed Term Contract Opportunity
Overview
As a Receptionist / Facilities Management Officer you will be responsible for providing administrative support to a number of teams within the business and ensuring the smooth running of the Front of House function.

Key Accountabilities and Main Responsibilities
Deliver excellent customer service to colleagues/teams, clients and suppliers and ensure high standards of service deliverance are maintained.
Dealing with all enquiries and resolving any problems over the phone or in person.
Maintain security by following procedures; monitoring logbook; issuing visitor badges.
Maintain safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity by documenting and communicating actions, irregularities, and continuing needs.
Organising meeting room calendars and the hospitality requirements for management meetings and presentations
Assisting with H&S processes including First Aider and Fire Warden responsibilities (training will be provided)
Building Management
Manage all tenancy issues for all MUFG Pension & Market Services sites.
Liaise with building management and external service providers.
Co-ordinate all building maintenance services including air conditioning, electrical/cabling, cleaning, plants, security
Office Accommodation
Maintain staff location list
Assist with internal relocations
Office Facilities
Manage office facilities by providing recommendations and organising purchase/lease/maintenance of office furniture and equipment, courier services, cabcharge, etc.
Financial Management
Assist in controlling & monitoring expenditure for all MUFG Pension & Market Services cost centres.
Arranging payment of invoices for products & services and ensuring appropriate cost centre allocation for all costs.
Purchasing
Enhance mutually beneficial relationships with all suppliers and identify significant cost savings on purchasing and other services.
Arrange purchase of stationery, office furniture & equipment, IT equipment & accessories.
Reception Duties
Answer and redirect all incoming calls via the Integrated Attendant Console (IAC).
Assist with the following tasks as required:
Co-ordinate & book couriers for MUFG Pension & Market Services Staff
Co-ordinate and maintain the MS Outlook calender of the meeting room bookings
Maintain cabcharge register
Assist with meeting room bookings

Experience & Personal Attributes
General reception and administrative experience
Customer Services Oriented
Excellent and up to date working knowledge of MS Office, Outlook, Excel and PowerPoint.
Good interpersonal skills
High degree of accuracy and attention to detail
Well organised and a good planner
Good written and oral communication skills
Good upward management skills
Ability to manage own workload
Able to use own initiative and the ability to work through issues and problems
A dedicated team player
Willingness to build relationships and to influence positively at all levels