Staff Accountant

Overview/Purpose:

Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools, and Catholic institutions in the Greater New York area. Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.

The Staff Accountant is responsible for billing, inventory, fixed assets, cash flow, general ledger, and various special analyses.

Reports to: Director of Accounting

Work Location: 488 Madison Avenue, New York, NY 1002

Responsibilities:

· Coordinate and Manage:

Process Billing upload files in Lawson, and issue credits when required.
Manage the flow of daily cash balances available for all banks.
Approve and release batches for daily deposits.
Review and approve accounts payable vouchers.
Determine payment schedule to vendors to ensure payments are made on a timely basis.
Review A/P checks to ensure proper supporting documentation and approvals.
Monitor A/P mailbox for vendor invoices and statements.
Reconcile vendor statements to accounts payable balance.
Approve Purchasing department proposals for proper documentation.
Reconcile bank statements for all accounts.
Assist in monthly closings and maintain journals for accruals, inventory, depreciation, and other necessary journal entry adjustments.
Perform account analysis on various general ledger accounts.
Maintain Fixed Asset schedule for ICS.
Other related duties as assigned by manager.
· Collaborate:

Assist with year-end audit.
Assist with monthly and year-end closing responsibilities.
Provide reports and analyses for the Director of Accounting and Executive Director, as directed.
Stand in for Accounts Payable Clerk and Accounts Receivable Clerk, as needed.
Education, Experience, and Skills:

Bachelor’s degree in accounting, finance, or related field is required.
Minimum three years’ accounting experience.
Working knowledge of Catholic church structure and organization.
Well-organized, with ability to multitask, set priorities, and meet deadlines.
Excellent verbal and written communication skills; bilingual capacity a plus.
Excellent computer skills, especially Microsoft Excel (vlookups, pivot tables, sumif, etc.); knowledge of Lawson a plus.
This position is considered exempt and not eligible for overtime.

Job Type: Full-time

Pay: $65,000.00 - $73,000.00 per year