Office Manager

Location
Forrestfield WA 6058
 
Full job description
As the Office Manager, you will play a crucial role in supporting the day-to-day operations of Innovent Engineering. The role involves managing administrative tasks, coordinating office activities and providing support to our teams to ensure a smooth and efficient work environment.

Administrative Support and Office Management

Manage and coordinate all office operations, such as scheduling meetings, maintaining calendars and handling correspondence.
Assist in onboarding new employees, including preparing and distributing onboarding documents, arranging training, coordinating mobilisation and business travel where required, setting up workstations, and ensuring all forms are completed appropriately.
Key contact and liaison for supplier onboarding
Liaise with maintenance services for any office repairs and general upkeep.
Maintain and update employee records, ensuring confidentiality and compliance.
Provide administrative support for various projects as required by the team or management.
Understand the importance of adhering to budget, program, quality, OHS&E, contractual and legislative requirements and IEG Management systems, policies and procedures.
Financial Administration

Assist in monitoring office budget tracking and reporting
Preparing Project Billing and Account Receivable reporting
Maintain the accounts’ payable function ensuring all invoices are input into the system with adequate supporting documentation
The set up of Project within the accounting software
Assist Project team with running of financial reports including project cost reports.
Preparation of creditor payments runs
Reconcile Credit Cards and review employee expense claims
Assist with payroll function including timesheet entry and preparation of payroll files
Communication and Coordination

Act as the primary point of contact for internal and external communications, ensuring effective flow of information.
Coordinate travel arrangements and logistics for all staff attending site or client meetings.
Team Support

Assist in organising company events, training sessions and team activities.
Mentor and support administrative team members.
Maintain Training Registers and ensuring compliance within the team
Booking employee medicals for Site and Preemployment requirements
Qualifications, Licenses & Experience

Bachelor’s degree in Business Administration or a related field is desirable.
3+ years’ experience in office management or administrative leadership, preferably in an engineering or technical environment.
Proficiency in office software, such as Microsoft Office Suite.
Valid driver’s licence.
Skills & Knowledge

Excellent written and verbal communication skills and the ability to interact with a range of stakeholders.
High level of accuracy and attention to detail.
Strong ability to manage multiple tasks and prioritise effectively based on importance.
Collaborative attitude with a focus on supporting others and fostering a positive office culture.
Job Type: Full-time

Pay: $70,000.00 – $80,000.00 per year

Experience:

Administrative management: 3 years (Preferred)
Work Location: In person