Administrative Support IV

Location
Calgary, AB
 
Full job description
Your Opportunity:
This is a One-year Term Primary Care Alberta (PCA) Administrative Support IV position within the Dept of Family Medicine (DFM) Postgraduate Program and is based in Calgary at the Sheldon M. Chumir Health Centre (SMCHC). The Program Administrator-Academics Coordinator is a key administrative position within the DFM Residency Program. This position is responsible for scheduling all weekly academic sessions for 1st and 2nd year Residents in our Calgary Program. Academics are half-day didactic sessions and may include lectures, procedural skills sessions, multiple sessions in a single half day, full day or over a few days and located in a single site or different sessions for our 3 Calgary divisions. This position is guided by multiple intricate guidelines and the incumbent must balance significant competing demands, frequently shifting priorities and meet extremely important deadlines. The incumbent must exercise excellent judgment and superior resourcefulness in the performance of daily activities and in the escalation of issues appropriately. This position is part of Primary Care Alberta. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Primary Care Alberta
Classification: Administrative Support IV
Union: AUPE GSS
Unit and Program: Academic Family Medicine Clinic
Primary Location: Sheldon M Chumir Health Centre
Location Details: Eligible to work hybrid (on/off site) within Alberta
Multi-Site: Not Applicable
FTE: 1.00
Posting End Date: 24-JUL-2026
Temporary Employee Class: Temp F/T Benefits
Date Available: 03-AUG-2026
Temporary End Date: 09-AUG-2026
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days, Evenings, Nights
Days Off: Saturday/Sunday
Minimum Salary: $26.07
Maximum Salary: $31.68
Vehicle Requirement: Driver's License, Vehicle Required
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
The incumbent in this role is responsible to ensure weekly Academics sessions are scheduled throughout the year. Liaise with Curriculum Director & Curriculum Coordinator, potential speakers & preceptors to schedule instructional lectures and implement in-person workshops including required courses such as ATLS or ALARM for Family Medicine Residents throughout the Academic Year. Secure space and schedule Zoom meetings for lectures for weekly Academic sessions. Manage catering for select Academic sessions when necessary. Directly & independently work with coordinators to schedule training sessions and when required, assign residents to sessions to enhance accuracy of the class schedule. Provide administrative support and assistance to perform project planning, development, implementation and control of training sessions, implementing changes as required. Act as the primary point of contact to communicate confirmed scheduling and administrative issues related to academic courses and lectures in a timely way. Provide feedback and course evaluations to the Program Evaluation Coordinator for distribution to presenters.
Preferred Qualifications:
Experience in Medical Residency Program or related experience in a responsible administrator role, preferably in an academic. Demonstrated competence in time management, planning & organization, work independently with minimal supervision & an aptitude for problem solving. A resource to the development of policies & procedures while applying in-depth knowledge & expertise regarding the Residency Program, U of C PGME, CFPC, PARA etc.