Job Description
Location
Auckland City, Auckland
Full job description
NAFA LIMITED is an Auckland-based company specializing in architectural design and development services across New Zealand. We offer a full range of solutions including building consent applications, resource consent applications, subdivision planning, as well as renovation and extension projects. With a strong understanding of local regulations and a commitment to practical, client-focused solutions, we help bring your property vision to life — efficiently and compliantly.
As the Office Manager in our architectural design practice, you will play a pivotal role in supporting both the creative and operational sides of the business. This role requires a highly organised and adaptable individual who thrives in a fast-paced, detail-oriented environment.
Key Responsibilities:
General Office & Administrative Management
Ensure the day-to-day running of the studio is smooth and efficient, including office supplies, equipment maintenance, and workspace organisation.
Schedule and arrange team meetings, design reviews, and client appointments.
Support internal communication and uphold a professional, welcoming office environment that reflects the brand’s creative culture.
Executive Support
Provide high-level support to the Director, including calendar management, travel bookings, and assistance with presentations and correspondence.
Liaise with external consultants, clients, and partners on behalf of the Director as needed.
Project & Technical Support
Assist project teams with document control, project filing, and quality assurance of drawings and deliverables.
Filing management, including coordinating submissions, printing/scanning of architectural plans, and managing digital project archives.
Liaison with on-site team or other stakeholders when necessary
Offer software support and ensure smooth operation of studio tools (AutoCAD, Revit, Adobe Suite, etc., as applicable). coordinate
Human Resources & Staffing
Lead the onboarding process for new hires, including preparing employment agreements and conducting office inductions.
Maintain leave records, timesheets, and employment documentation.
Assist the Director in recruitment, interview scheduling, and documenting candidate evaluations.
Finance & Budget Support
Process accounts payable/receivable using Xero.
Work closely with the Director and external accountant on budgeting and monthly financial reporting.
Maintain expense records, support payroll processing, and assist with cost tracking across projects.
Marketing & Communications
Coordinate the studio’s marketing calendar, including social media, eDMs, and event planning.
Support development and implementation of branding initiatives and client engagement strategies.
Maintain relationships with media contacts, suppliers, and collaborators.
Health & Safety Compliance
Ensure the studio meets all workplace health and safety requirements.
Maintain H&S documentation and proactively identify and report hazards.
Key Skills & Attributes:
NZQF Diploma (Level 6 or above) or equivalent in Business or Management; or
Three-year of relevant working experience in substitution
Strong time management and multitasking ability in a deadline-driven environment
Excellent written and verbal communication skills
Strong data analysis skills
Familiarity with creative studio workflows is a significant advantage
Familiarity with editing and publicising on stream media is considered an advantage
Proficiency in Microsoft Office; Xero and Google Workspace
Proficient in Adobe Creative Suite (such as Photoshop, Illustrator, and InDesign) is highly preferrable
Proven experience in executive or team administration is preferrable
Friendly, approachable personality with a high degree of discretion and professionalism; ability to manage conflicts, and build positive working relationships
