Administration Assistant

Location
Melbourne VIC
 
Full job description
Requisition No: 4893
Executive Division: Operations
Division: Womens & Childrens Services
Program: Womens & Childrens Services
Department: Womens & Childrens Services
Enterprise Agreement: Varied Health and Allied Services, Managers and Ad
Job Function: Administration & Leadership
Project:
Location: Joan Kirner Women's & Children's Hospital
Employment Type: Ongoing, Full Time
Salary: HS3

About the role

An exciting opportunity has become available for an enthusiastic, experienced, and highly organised Administration professional to join our energetic and dynamic team in the Women’s & Children’s Clinical Directorate at Western Health.


As an Administration Assistant, you will play a key role in the operational management and administrative support of Senior Medical Staff within the division. This is a critical role that requires excellent communication skills, a proactive approach, and a strong commitment to delivering high-quality administrative services in a fast-paced non-clinical environment.


Key responsibilities:

Acting as the key liaison for medical queries related to operations, HR & payroll.
You will be working within a small team to provide support and facilitate the recruitment, rostering, payroll and leave management requirements for the Senior Medical Staff.
Ensuring compliance with HR, EBA, Roster requirements
Assist with roster coordination and leave management.
Maintain accurate records and data systems in compliance with health service policies.
Support various departmental functions and continuous improvement initiatives.

About you:

You are a dedicated and experienced professional who enjoys working under pressure and thrives in a fast-paced environment. With a strong background in providing high-level support to Senior Medical staff, you are highly organised, adaptable, and confident in managing competing priorities.


You bring excellent communication skills, a keen eye for detail, and a proactive approach to problem-solving. Whether working independently or as part of a team, you remain calm, focused, and solution-oriented—especially when challenges arise.


Your professionalism, reliability, and passion for contributing to high-quality healthcare services make you a valued and trusted member of any team.


Your Skills and Experience (Preferred)

Extensive administrative experience, preferably within healthcare, or medical workforce background.
Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines in a fast-paced setting.
Excellent written and verbal communication skills, including the ability to interact professionally with senior medical staff and various level stakeholders.
High-level attention to detail and accuracy
Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and confidence in using hospital-based systems.
Proactive problem-solving skills and the ability to work both independently and as part of a collaborative team.
A high degree of professionalism, discretion, and confidentiality in handling sensitive information
Adaptability and flexibility, with a willingness to support team members and respond to changing priorities.

Position Description


About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.


With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.


We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include

oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.


We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.


Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.


Why join us?

Compensation and benefits

Competitive salary packages aligned with market standards.
Health and wellbeing programs, including flexible work arrangements.
Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

Access the Western Health Learning Academy (WHA) for personalised learning pathways.
Professional growth programs, including postgraduate studies and clinical education.
Mentorship and career support.

Community impact and inclusion

Make a meaningful difference in patients’ lives through compassionate care.
Join a workforce that champions diversity and inclusion.
Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

Thrive in a collaborative, compassionate and innovative team environment.
Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

Simply click on the “apply” button and follow the prompts.


If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.



Closing date: 11:59pm on 31 July 2026.


Enquiries: For further information about this role, contact Zana Bogdanoska via email Zana.Bogdanoska@wh.org.au.


Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.


Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.


All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).


Western Health does not accept unsolicited resumes/applications from recruitment agencies.