Talent Acquisition Shared Services Specialist, Americas

Job details
Here’s how the job details align with your profile.
Job type

Full-time
 
Location
Glasgow•Hybrid work
 
Full job description
Job Summary

We are seeking a detail-oriented and service-focused Talent Acquisition Shared Services Specialist to join our global Talent Acquisition (TA) team. This role will be responsible for supporting the end-to-end recruiting process through centralized operations, enabling recruiters and hiring managers to focus on strategic hiring efforts. The ideal candidate excels in process optimization and administrative execution, a passion for candidate experience, and experience operating within a high-volume, process-driven environment.

Primary Duties & Responsibilities

Primary Duties & Responsibilities

Recruiting Support

Assist in creating job postings and managing requisition data in the Applicant Tracking System (ATS)
Conduct initial resume screens and phone interviews for entry-level or high-volume roles
Coordinate interview scheduling and logistics across hiring managers and candidates
Sourcing & Talent Pipelining

Use online job boards, LinkedIn, employee referrals, and university portals to identify potential candidates
Maintain candidate pipelines and update status notes in ATS
Support diversity sourcing initiatives and passive candidate outreach
Candidate Experience

Ensure timely and professional communication with candidates at all stages
Provide logistical support for virtual and onsite interviews
Support pre-employment and onboarding activities in partnership with shared services
Reporting & Documentation

Ensure accurate and timely updates of candidate records in the ATS
Track and report on sourcing efforts and candidate activity
Ensure compliance with data protection and hiring documentation standards
Collaboration & Development

Partner with Talent Acquisition Specialists and HR Business Partners to understand hiring needs
Attend recruiting team meetings and participate in training sessions
Represent Coherent at job fairs and campus recruiting events when needed
Education & Experience

Bachelor’s degree in Human Resources, Business, or a related field preferred
1–2 years of recruiting, HR, or administrative experience preferred (internships included)
Proficient with Microsoft Office (Excel, Outlook, Word) and virtual meeting platforms
Prior experience with Applicant Tracking Systems (ATS) is a plus
Key Competencies

Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Ability to manage confidential information with discretion
Eagerness to learn and grow within Talent Acquisition
Team player who thrives in a collaborative, fast-paced environment
Working Conditions

This role is hybrid
Working Conditions

This position is based in an office environment within a shared services center. The role operates in a professional, team-based setting with standard business hours, though flexibility may be required to accommodate global time zones. The role may involve occasional extended hours to support recruiting teams in different regions. Frequent use of computers, digital tools, and collaboration platforms is expected.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer
Ability to use standard office equipment such as computers, phones, copiers, and printers
Occasional movement within the office for meetings or collaborative tasks
Ability to communicate clearly in spoken and written English
May occasionally require lifting or moving materials up to 10 pounds (e.g., files, binders, office supplies)

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.