Job Description
About The Role
The Administrative Executive supports day-to-day office operations, facilitating efficient coordination among multiple departments. This role requires excellent organisational ability, professionalism, and the capacity to multitask in a fast-paced environment.
Key Responsibilities
• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate schedules, meetings, and travel arrangements for management and staff.
• Prepare, review, and edit documents, presentations, and reports for internal and external use.
• Organise and maintain physical and electronic files, records, and databases; ensure confidentiality and accuracy.
• Order office supplies, oversee inventory, and interact with vendors and suppliers for procurement.
• Track employee attendance, leaves, and vacation schedules, working alongside Human Resources.
• Support project management tasks, including scheduling, documentation, and status reporting.
• Assist with budget preparation and expense monitoring to ensure adherence to organisational guidelines.
• Provide support to visitors, staff, and clients, acting as a point of contact for administrative issues.
• Conduct research, collaborate on special projects, and provide reports as requested by management.
Qualifications And Skills
• Bachelors degree in Business Administration, Management, or a related field (preferred).
• Proven experience in an administrative executive or similar role, with strong references.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office applications.
• Outstanding organisational and time-management skills, including multitasking and prioritisation.
• Excellent written and verbal communication skills.
• Strong problem-solving and analytical abilities with an attention to detail.
• Experience handling confidential and sensitive information professionally.
• Customer service orientation and adept interpersonal skills.
• Ability to work independently and as part of a collaborative team.
• Speaking a second language is considered an asset.
Benefits
• Competitive salary and annual performance bonuses.
• Employee benefits, including healthcare, paid leave, and career development programs.
• Supportive workplace culture and growth opportunities.
• Exposure to dynamic projects and cross-functional teams.
This job is provided by Shine.com
