Project Coordinator, Strategic Projects

Full job description
Are you a proactive coordinator who can work effectively with a wide range of stakeholders, including senior leaders?
Do you have experience managing multiple projects and producing high-quality documentation and reports?
Can you keep projects on track, on time, and aligned with strategic priorities?
Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Project Coordinator to join the Strategic Projects team within the Office of the Vice-Chancellor on a permanent, full-time basis.

As Project Coordinator, Strategic Projects, you will support strategic initiatives and operational projects across the University by providing high-quality coordination, administration, and stakeholder engagement. This role is central to ensuring projects are delivered on time, within scope, and aligned with the University’s strategic priorities. You will be based at the Kelburn Campus and will work closely with the Manager, Strategic Projects.

Key responsibilities:

Project coordination: Support multiple workstreams, track timelines and deliverables, and maintain project documentation to ensure projects are delivered on time and within scope.
Stakeholder engagement: Build positive relationships across the University, coordinate meetings, and keep stakeholders informed and engaged.
Reporting and documentation: Assist with project tracking and reporting, prepare reports for governance groups and senior leadership, and support programme evaluation.
Administrative support: Manage project communications and logistics for workshops and events, ensuring all documentation is accurate and up to date.
Ō pūmanawa - About you

You will be an organised, proactive person with excellent attention to detail. You’ll be the kind of person who’s not afraid to jump in and help where it’s needed and aims to give amazing service to everyone you deal with. This role has a lot of variety and you’ll use your excellent communication skills to make sure things happen effectively.

Key requirements:

Essential

Demonstrated experience prioritising time to manage a number of projects at the same time.
Experience working effectively with a wide range of stakeholders, including senior leaders.
Excellent attention to detail and strong skills in oral and written communication.
Demonstrate the following competencies: Client focus, self-management, integrity, innovation, communication, teamwork, and relationship building.
Desirable

Demonstrated experience in project coordination.
Experience in an education environment.


If this link is not available, click 'apply' to view this on the University careers page.

Close date for vacancy: 22 October 2026.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Rochelle Gribble, Manager, Strategic Projects (rochelle.gribble@vuw.ac.nz).

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.